The Policies and Procedures website contains approved, university-wide policies and procedures. It is updated periodically to reflect revisions of existing policies and procedures and the implementation of new policies and procedures. Policies and procedures that apply to specific units at UAH can also be found on their respective websites and/or in their unit offices. Although every effort is made to ensure that this Policies and Procedures website is up to date and all-inclusive, there may be, from time to time, approved university-wide policies that are in effect but have not yet been posted. The UAH Policy on Policies, outlining the development, review, and approval process for all university policies, became effective 01/13/2015. Any posted UAH policy prior to that date was previously reviewed and approved by university administrators. This completed Policy Tracking form must accompany all new or revised UAH policies submitted for review and approval. PDFs must be created to meet common accessibility standards that are compliant with the Americans with Disabilities Act. Please follow the Creating an Accessible PDF using Microsoft Word Instructions recommendations when drafting new and revised policies. NOTICE: Although the policies contained herein are intended to reflect current rules and policies of the University, users are cautioned that changes or additions may have become effective since the publication of this material. In the event of a conflict, current statements of Board policy contained in the Bylaws, Rules, official minutes, and other pronouncements of the Board or Chancellor, or superseding law, shall prevail. Policy # Division Policy Title Date 01.01.01 President Policy on Policies 06/04/2019 01.02.01 Athletics Intercollegiate Athletics Policy and Procedures Manual 03/27/2012 01.02.02 Athletics Student Athlete Handbook 2014-2015 01/01/2014 01.03.01 Risk Management General Liability Protection Plan Administrative Procedures 05/18/2011 01.03.02 Risk Management Vehicle Safety Management Program (Interim) 12/11/2020 01.03.03 Risk Management Emergency Management Plan 06/01/2013 01.03.04 Risk Management Emergency Action Guidebook 01/01/2008 01.03.05 Risk Management Emergency Notification (UAlert) Policy 09/01/2010 01.03.06 Risk Management Bomb Threat Plan 09/01/2012 01.03.07 Risk Management Behavioral Evaluation and Threat Assessment Policy 05/01/2015 01.03.08 Risk Management Severe Weather Operations Plan Policy 11/01/2010 01.03.09 Risk Management Security Camera and Video Surveillance Policy (Interim) 12/11/2020 01.04.01 Compliance Child Protection Policy 08/01/2018 01.04.02 Compliance Title IX Sex Discrimination, Sexual Harassment, and Sexual Violence Policy (Interim) 08/17/2020 02.01.01 Academic Affairs Laboratory & Nontraditional Course Contact Hours 08/01/2006 02.01.02 Academic Affairs Process for Moving Courses to Inactive Status and Returning Courses to Active Status 12/01/2004 02.01.03 Academic Affairs Reporting Periods 01/01/2001 02.01.04 Academic Affairs Faculty Separation 02/01/2015 02.01.05 Academic Affairs Transfer Equivalency and Articulation 08/01/2005 02.01.06 Academic Affairs Faculty Recruiting and Hiring 01/01/2003 02.01.07 Academic Affairs Travel Reimbursement for Other Members of Interviewing Candidate's Household 03/01/2002 02.01.08 Academic Affairs Waiver of Search Process for Recruiting Full-Time Temporary Faculty 01/01/2001 02.01.09 Academic Affairs Faculty Responsibility During Inclement Weather and Other Emergency Conditions 03/01/2001 02.01.10 Academic Affairs Part-time Faculty Evaluation 04/01/2005 02.01.11 Academic Affairs Universal Policy Governing Participation in Commencement Ceremonies 08/01/2007 02.01.12 Academic Affairs Academic Appeals 11/01/2002 02.01.13 Academic Affairs Registration and Schedule Adjustments 10/01/2002 02.01.14 Academic Affairs Creating and Changing Undergraduate Programs 12/01/2004 02.01.15 Academic Affairs Posthumous Grading or Withdrawal Options 12/01/2006 02.01.16 Academic Affairs Policy and Process for Managing Course Enrollment 03/01/2006 02.01.17 Academic Affairs Electronic Mail as the Official Means of Communications Between the University and Its Students 08/01/2007 02.01.18 Academic Affairs Academic Affairs Travel 12/14/2020 02.01.19 Academic Affairs Graduation with Honors 12/01/2002 02.01.20 Academic Affairs Guidelines for Consortia Relationships and Contractual Agreements 12/16/2020 02.01.21 Academic Affairs Policy on Post Doctoral Employment 12/14/2020 02.01.22 Academic Affairs Exploratory Advising Policy and Procedures 02/01/2004 02.01.23 Academic Affairs CEU Reporting Policy 09/09/2016 02.01.24 Academic Affairs Hiring Students for On-campus Jobs Policy 11/01/2014 02.01.25 Academic Affairs Scheduling and Canceling Appointments at the Student Success Center 12/14/2020 02.01.26 Academic Affairs Policy on Student Requests for Funding 12/16/2020 02.01.27 Academic Affairs The Honors Council 11/01/2014 02.01.28 Academic Affairs Honors College Admission, Status, and Degrees Requirements 11/01/2014 02.01.29 Academic Affairs Honors College Courses 12/14/2020 02.01.30 Academic Affairs Non-Honors College Students in Honors Sections 11/01/2014 02.01.31 Academic Affairs International Student Fee Policy 12/14/2020 02.01.32 Academic Affairs Financial Certification Requirement for International Student Applicants 12/14/2020 02.01.33 Academic Affairs Salmon Library Policies 06/16/2015 02.01.34 Academic Affairs Emeritus Faculty Privileges 12/14/2020 02.01.35 Academic Affairs Online and Hybrid Education Policy Interim (Interim) 06/08/2020 02.01.50 Academic Affairs Credit Hour Policy 08/01/2006 02.01.51 Academic Affairs Communicable Disease Policy (Interim) 07/01/2020 02.01.52 Academic Affairs Summer School Operations (Interim) 02/26/2014 02.01.53 Academic Affairs Substantive Change Policy 08/01/2015 02.01.54 Academic Affairs Conflict of Interest 01/01/2016 02.01.55 Academic Affairs Nepotism Policy 01/01/2018 02.01.56 Academic Affairs Course Forgiveness and Repeat Policy 02/09/2016 02.01.57 Academic Affairs Faculty Credentials Policy 06/01/2016 02.01.58 Academic Affairs Second Bachelors Degree Policy 10/28/2016 02.01.59 Academic Affairs Class Scheduling Policy 12/07/2016 02.01.60 Academic Affairs Lecturer Titles and Positions 06/30/2017 02.01.61 Academic Affairs Librarian Titles and Positions 05/01/2016 02.01.62 Academic Affairs Modified Duties for Faculty 02/01/2017 02.01.63 Academic Affairs Extension of the Tenure Clock 02/01/2017 02.01.64 Academic Affairs Signatory Authority and Approval for Division of Academic Affairs 09/01/2016 02.01.65 Academic Affairs Wireless Communication Devices Policy 08/28/2013 02.01.66 Academic Affairs Visiting Faculty / Visiting Scholar Policy 05/01/2018 02.01.67 Academic Affairs Academic Misconduct Policy (Interim) 08/15/2019 02.01.68 Academic Affairs Determination of Rights in Copyrightable Materials Policy Determination of Rights in Copyrightable Materials Policy Negotiation Form 02/01/2019 02.01.69 Academic Affairs Salmon Library Makerspace Lab Policy 02/16/2020 02.01.70 Academic Affairs NC SARA Professional Licensure Notification 12/11/2020 02.01.71 Academic Affairs Safety and Health Requirements for Presence on UAH Campus During COVID-19 Pandemic Interim Policy (Interim) 07/17/2020 02.01.72 Academic Affairs Authorship and Classroom Material Selection Policy 12/17/2020 02.02.01 Information Technology Protection of Data Policy 06/01/2018 02.02.02 Information Technology Security of IT Resources 04/01/2018 02.02.03 Information Technology Appropriate Use of IT Resources 06/01/2018 02.02.04 Information Technology Charter of University IT Governance Framework 06/01/2018 02.02.05 Information Technology Network Computer and Email Account Administration 06/01/2018 02.02.06 Information Technology Electronic Mail and Other Electronic Communications 06/01/2018 02.02.07 Information Technology IT Incident Reporting and Breach Notification 06/01/2018 02.02.08 Information Technology Wireless Networking and Guest Access 04/01/2018 02.02.09 Information Technology Cloud Services and Information Technology Procurement 04/01/2018 02.02.10 Information Technology Web Servers and Web Pages Policy 04/01/2018 02.02.11 Information Technology Telecommunications Policy 10/01/2018 03.01.01 Student Affairs Student Records Policy (FERPA) 07/01/2011 03.01.02 Student Affairs Service Animal Policy 10/10/2013 03.01.03 Student Affairs Use Of Hoverboards And Similar Devices Policy 03/15/2016 03.01.04 Student Affairs Student Services Building Digital Visitor Signs Policy 07/25/2016 03.01.05 Student Affairs Active Duty and Deployment 04/10/2017 03.01.06 Student Affairs Use of Outdoor Areas of Campus UAH Map for Grounds Use Policy 12/04/2020 03.01.07 Student Affairs Use of Facilities 12/04/2020 03.02.02 Auxiliary Services First and Second Year Housing Policy 04/22/2019 03.02.04 Auxiliary Services Meal Plan Policy 08/01/2010 03.02.05 Auxiliary Services Conference and Events Guide 06/04/2002 03.02.06 Auxiliary Services Faculty & Staff University Fitness Center Membership Policy 09/01/2001 03.02.07 Auxiliary Services Charger Union General Terms & Conditions Policy 01/01/2014 03.02.08 Auxiliary Services Charger Union Food Service Policy 01/01/2014 03.02.09 Auxiliary Services Charger Union Marketing & Promotion Policy 01/01/2014 03.02.10 Auxiliary Services Charger Union Use of Space & Reservation Policy 01/01/2014 03.02.11 Auxiliary Services Bevill Center Hotel Lodging Policy 05/01/2017 03.02.12 Auxiliary Services Bevill Center Catering Policy 05/01/2017 03.03.01 Dean of Students Hazing Policy 10/01/2014 03.03.02 Dean of Students Immunization Policy 12/01/2014 03.03.03 Dean of Students Involuntary Medical Withdrawal 10/01/2014 03.03.04 Dean of Students Student Handbook 02/01/2015 03.03.05 Dean of Students Code of Conduct 08/07/2019 03.04.01 Enrollment Management Determination of Special Circumstances and Application of Professional Judgment (PJ) 08/29/2014 03.04.02 Enrollment Management VA Educational Benefits 08/29/2014 03.04.03 Enrollment Management Enrollment Retention Policy for Aid Applicants 08/29/2014 03.04.04 Enrollment Management Title IV Administration 08/29/2014 03.04.05 Enrollment Management Office of Undergraduate Admissions - Academic Placement Policy 02/12/2015 03.04.06 Enrollment Management Office of Undergraduate Admissions - Appeal Policy 02/12/2015 03.04.07 Enrollment Management Office of Undergraduate Admissions -Conditional Acceptance Policy 02/12/2015 03.04.08 Enrollment Management Admissions Requirement for Dual Enrollment Students 02/12/2015 03.04.09 Enrollment Management Admissions Requirement Policy - Transfer Freshmen 02/12/2015 03.04.10 Enrollment Management Office of Undergraduate Admissions - Non Degree Seeking Students 02/12/2015 03.04.11 Enrollment Management Admissions Requirement Policy - Transfer Students 02/12/2015 03.04.12 Enrollment Management Admissions Requirement Policy - First Time Freshmen 02/01/2015 04.02.01 Marketing and Communications Office of Marketing and Communications World Wide Web Policy 08/01/2014 04.02.02 Marketing and Communications Logo Use Policy 08/01/2014 04.02.03 Marketing and Communications News Media Access Policy 08/01/2014 04.02.04 Marketing and Communications Office of Marketing and Communications Photography Policies 08/01/2014 04.02.05 Marketing and Communications Online Privacy Statement 06/01/2015 04.02.06 Marketing and Communications Sparkman Drive Electronic Message Board Policies 03/17/2016 04.03.01 Events Alcoholic Beverage Usage at University Events Policy 09/01/2011 04.03.02 Events Lowe House Policy 10/01/2013 04.03.03 Events Student Services Building Conference Center Use Policy 07/25/2016 04.04.01 Development Gift Acceptance Policy (Interim) 10/26/2020 04.04.02 Development VPUA Policy and Procedures for Naming Opportunities (Interim) 10/26/2020 04.04.03 Development VPUA Guidelines for Fundraising and Gift Solicitation (Interim) 10/26/2020 05.01.01 Diversity Equal Opportunity and Affirmative Action Policy 01/17/2013 05.01.02 Diversity Discrimination Compliant/Grievance Procedure (Interim) 03/14/2013 05.01.03 Diversity Affirmative Action Plan 11/01/2015 06.02.01 Human Resources Staff Handbook 02/05/2016 06.02.02 Human Resources Layoff Policy 10/01/2011 06.02.03 Human Resources Employee Background Check Policy 09/20/2013 06.02.04 Human Resources Family and Medical Leave of Absence Policy 04/01/2013 06.02.05 Human Resources University Dangerous Weapons & Firearms Policy 08/20/2013 06.02.06 Human Resources Leave for Interrupted Operations Policy 07/01/2013 06.02.07 Human Resources Sick Leave Policy 07/01/2013 06.02.09 Human Resources Drug Free Workplace Statement Policy 05/01/2013 06.02.10 Human Resources Employee Occupational Injury Policy (Interim) 10/1/2019 06.02.12 Human Resources Overtime and Compensatory Time (Interim) 11/23/2016 06.02.13 Human Resources On-Call and Call-Back for Non-Exempt Employees Policy (Interim) 11/23/2016 06.03.01 Budgets and Management Information Effort Certification Policy 08/15/2007 06.03.02 Budgets and Management Information Retro/Redistribution Policy 08/15/2007 06.03.03 Budgets and Management Information Business Interruption Insurance Usage Policy 04/01/2012 06.03.04 Budgets and Management Information Graduate Research Assistant (GRA) Tuition and Health Insurance Charge Policy 03/10/2014 06.03.05 Budgets and Management Information Year-end Savings Policy 07/30/2007 06.03.06 Budgets and Management Information Leave Accrual Pool For Contracts and Grants(Interim) 09/13/2016 06.04.01 Accounting and Business Services Travel Policies 05/01/2013 06.04.02 Accounting and Business Services Cash Handling Policy 04/18/2012 06.04.03 Accounting and Business Services Expenditure Guidelines 07/01/2012 06.04.04 Accounting and Business Services Business Services Policy Manual 11/01/2016 06.04.05 Accounting and Business Services Check Cashing Policy 06/01/2013 06.04.06 Accounting and Business Services Banner Self Service Requisitioning Workbooks 10/09/2013 06.04.07 Accounting and Business Services Procurement Card (P-Card) Policies & Procedures Manual 11/01/2016 06.04.08 Accounting and Business Services Awards Gifts and Prizes Policy 06/01/2014 06.04.11 Accounting and Business Services Surplus Property Policy 03/01/2013 06.04.13 Accounting and Business Services Telecommunications Manual 02/01/2014 06.04.15 Accounting and Business Services Business Services Customer Guide 10/01/2013 06.06.08 Facilities and Operations Smoke- and Tobacco-Free Policy 12/15/2015 06.06.10 Facilities and Operations Parking Fees and Permit Issuance Policy 09/01/2009 06.06.12 Facilities and Operations Motor Pool Policy 10/01/2004 06.06.13 Facilities and Operations Keys & Building Access Cards Policy 11/01/2013 06.06.14 Facilities and Operations Energy Management Policy 11/01/2008 06.07.02 Police Department Annual Security and Fire Safety Report Policy 10/17/2017 06.07.04 Police Department Motor Vehicle and Parking Regulations Policy 10/17/2017 06.07.06 Police Department Campus Bicycle Use Policy 04/24/2017 07.01.01 Research and Economic Development Unmanned Aerial Systems Flight Operations Policy (Interim) 07/06/2016 07.01.02 Research and Economic Development Institutional Review Board Human Subjects Research Policy 05/01/2017 07.02.01 Sponsored Programs Sponsored Research Agreements for Non-Disclosure/Proprietary Information, Teaming and Intellectual Property 12/27/2013 07.02.02 Sponsored Programs Principal Investigator (PI) Eligibility 10/21/2013 07.02.03 Sponsored Programs Intergovernmental Personnel Agreement (IPA) Policy 10/01/2013 07.02.04 Sponsored Programs Cost Sharing on Sponsored Programs 08/23/2013 07.02.05 Sponsored Programs Distinguishing Sponsored Projects from Gifts 04/14/2012 07.02.06 Sponsored Programs Fabricated Equipment Policy 09/17/2012 07.02.07 Sponsored Programs Indirect Cost Waiver 09/17/2012 07.02.08 Sponsored Programs Purchase of Personal Computers and Electronic Devices on Sponsored Projects 09/30/2012 07.02.09 Sponsored Programs Policy for Residuals on Fixed Price Sponsored Programs Contracts 09/30/2012 07.02.10 Sponsored Programs Responsible Conduct of Research (RCR) Face-to-face Training Policy Credit for Teaching Undergraduate RCR-Identified Courses 03/09/2012 07.02.11 Sponsored Programs Managing Program Income Earned on Sponsored Projects 06/26/2011 07.02.12 Sponsored Programs Proposal Submission 12/27/2013 07.02.13 Sponsored Programs Across-Department Consultant Policy 09/07/2012 07.02.14 Sponsored Programs Expanded Authority for Federal Sponsored Grants 01/14/2014 07.02.15 Sponsored Programs Overtime Charged to Contracts Policy 10/01/2007 07.02.16 Sponsored Programs Archiving of Contractual Reports 10/01/1996 07.02.17 Sponsored Programs Limited Submission Policy 09/03/2014 07.03.01 Technology Commercialization Patent Policy 01/04/2018 07.03.02 Technology Commercialization Copyright Policy 01/01/1994 07.03.03 Technology Commercialization Distribution of Income from Intellectual Property Proceeds 01/04/2018 07.04.01 Research Security Declaration Pertaining to Standard Practices and Procedures (SPP) 02/02/2012 07.04.02 Research Security Periodic Reinvestigations 02/02/2012 07.04.03 Research Security Federal Investigator Visits 10/03/2013 07.04.04 Research Security Export Control Information 04/16/2014 07.04.05 Research Security International Travel and Export Control Compliance 02/29/2012 07.04.06 Research Security Security Clearance Processing 02/02/2012 07.04.07 Research Security Outgoing Security Clearance Verifications 01/12/2012 07.04.08 Research Security Badge and/or Remote IT Access to NASA/MSFC Facilities and/or IT Network 04/29/2014 07.04.09 Research Security Access to Cramer Hall Building 04/29/2014 07.04.10 Research Security Return of Common Access Card (CAC) and Government Contractor Badges 07/07/2014 07.06.01 Contracts and Grants Cost Policy 02/23/2016 07.06.02 Contracts and Grants Service Center and Specialized Service Facility 01/30/1995 07.07.02 Environmental Health & Safety Lab Safety Manual 2013 09/01/2013 07.07.03 Environmental Health & Safety Lab Coat Guidelines 08/01/2013 07.07.04 Environmental Health & Safety Lab Personal Protective Equipment Policy 10/01/2013 07.07.05 Environmental Health & Safety Bloodborne Pathogen Control Plan 09/01/2013 07.07.06 Environmental Health & Safety Safe Use of Hydrofluroic Acid 07/01/2013 07.07.07 Environmental Health & Safety Chemical Hygiene Plan 02/01/2014 07.07.08 Environmental Health & Safety Chemical Waste Management Guidelines 01/01/2013 07.07.09 Environmental Health & Safety Nanomaterials Safety Manual 09/01/2013 07.07.10 Environmental Health & Safety Hazardous Waste Management Plan 08/01/1998 07.07.11 Environmental Health & Safety Universal Waste Management Plan 06/18/2013 07.07.12 Environmental Health & Safety Guidelines for the Use of DEA Controlled Substances 11/01/2013 07.07.13 Environmental Health & Safety Biological Safety Manual 10/01/2003 07.07.14 Environmental Health & Safety Biological Waste Handling Guide 04/04/2014 07.07.15 Environmental Health & Safety Facilities Operations Safety Manual 05/01/2011 07.07.16 Environmental Health & Safety Compressed Gas Policy 01/01/2013 07.07.17 Environmental Health & Safety Hazard Communication Program 10/23/2012 07.07.18 Environmental Health & Safety Lab Specific Chemical Hygiene Plan 01/05/2013 07.07.19 Environmental Health & Safety Laser Safety Manual 01/01/2003 07.07.20 Environmental Health & Safety Minors in Labs Guidelines 11/01/2006 07.07.21 Environmental Health & Safety Laboratory Emergency Preparedness & Disaster Resistance Procedures 03/01/2005 07.07.22 Environmental Health & Safety Respiratory Protection Program 12/01/2000 07.07.23 Environmental Health & Safety Automated External Defibrillator (AED) Program 02/01/2014 07.07.24 Environmental Health & Safety Spill Prevention Control and Countermeasure Plan 11/01/2011 07.07.25 Environmental Health & Safety Stormwater MS4 Plan Compliance 01/01/2020 DivisionDocument TitleDate State/Federal Regulation International Visitor Memo, International Visitor Form 09/03/2019