The Policies and Procedures website contains approved, university-wide policies and procedures. It is updated periodically to reflect revisions of existing policies and procedures and the implementation of new policies and procedures. Policies and procedures that apply to specific units at UAH can also be found on their respective websites and/or in their unit offices. Although every effort is made to ensure that this Policies and Procedures website is up to date and all-inclusive, there may be, from time to time, approved university-wide policies that are in effect but have not yet been posted. The UAH Policy on Policies, outlining the development, review, and approval process for all university policies, became effective 01/13/2015. Any posted UAH policy prior to that date was previously reviewed and approved by university administrators. Policy on Policies Walkthrough This completed Policy Tracking form must accompany all new or revised UAH policies submitted for review and approval. PDFs must be created to meet common accessibility standards that are compliant with the Americans with Disabilities Act. Please follow the Creating an Accessible PDF using Microsoft Word Instructions recommendations when drafting new and revised policies. NOTICE: Although the policies contained herein are intended to reflect current rules and policies of the University, users are cautioned that changes or additions may have become effective since the publication of this material. In the event of a conflict, current statements of Board policy contained in the Bylaws, Rules, official minutes, and other pronouncements of the Board or Chancellor, or superseding law, shall prevail. Policy #DivisionPolicy Title 01.01.01 President Policy on Policies 01.02.01 Athletics Intercollegiate Athletics Policy and Procedures Manual 01.02.02 Athletics Student Athlete Handbook 2014-2015 01.02.03 Athletics Student Athlete Name, Image, and Likeness Compensation Policy 01.03.01 Title IX/EEO Title IX Sex Discrimination, Sexual Exploitation, Sexual Harassment, and Sexual Violence Policy (Interim) 02.01.01 Academic Affairs Credit Hour, Contact Hour, and Course Types 02.01.02 Academic Affairs Process for Moving Courses to Inactive Status and Returning Courses to Active Status 02.01.03 Academic Affairs Reporting Periods 02.01.04 Academic Affairs Faculty Separation 02.01.05 Academic Affairs Transfer Equivalency and Articulation 02.01.06 Academic Affairs Faculty Recruiting and Hiring 02.01.07 Academic Affairs Travel Reimbursement for Other Members of Interviewing Candidate's Household 02.01.08 Academic Affairs Waiver of Search Process for Recruiting Full-Time Temporary Faculty 02.01.11 Academic Affairs Policy Governing Participation in Commencement Ceremonies 02.01.12 Academic Affairs Academic Appeals 02.01.13 Academic Affairs Registration and Schedule Adjustments 02.01.14 Academic Affairs Creating and Changing Undergraduate Programs 02.01.15 Academic Affairs Posthumous Grading or Withdrawal Options 02.01.16 Academic Affairs Policy and Process for Managing Course Enrollment 02.01.17 Academic Affairs Electronic Mail as the Official Means of Communications Between the University and Its Students 02.01.18 Academic Affairs Academic Affairs Travel 02.01.19 Academic Affairs Graduation with Honors 02.01.20 Academic Affairs Guidelines for Consortia Relationships and Contractual Agreements 02.01.21 Academic Affairs Policy on Post Doctoral Employment 02.01.23 Academic Affairs CEU Reporting Policy 02.01.25 Academic Affairs Scheduling and Canceling Appointments at the Student Success Center 02.01.26 Academic Affairs Policy on Student Requests for Funding 02.01.28 Academic Affairs Honors College Admission, Status, and Degrees Requirements 02.01.29 Academic Affairs Honors College Courses 02.01.30 Academic Affairs Non-Honors College Students in Honors Sections 02.01.31 Academic Affairs International Student Fee Policy 02.01.32 Academic Affairs Financial Certification Requirement for International Student Applicants 02.01.33 Academic Affairs Salmon Library Policies 02.01.34 Academic Affairs Emeritus Faculty Privileges 02.01.35 Academic Affairs Online and Hybrid Education Policy 02.01.51 Academic Affairs Communicable Disease Policy 02.01.53 Academic Affairs Substantive Change Policy 02.01.54 Academic Affairs Conflict of Interest 02.01.55 Academic Affairs Nepotism Policy 02.01.56 Academic Affairs Course Forgiveness and Repeat Policy 02.01.57 Academic Affairs Faculty Credentials Policy 02.01.58 Academic Affairs Second Bachelors Degree Policy 02.01.59 Academic Affairs Class Scheduling Policy 02.01.60 Academic Affairs Lecturer Titles and Positions 02.01.61 Academic Affairs Librarian Titles and Positions 02.01.62 Academic Affairs Modified Duties for Faculty 02.01.63 Academic Affairs Extension of the Tenure Clock 02.01.66 Academic Affairs Visiting Faculty / Visiting Scholar Policy 02.01.67 Academic Affairs Academic Misconduct Policy 02.01.68 Academic Affairs Determination of Rights in Copyrightable Materials Policy Determination of Rights in Copyrightable Materials Policy Negotiation Form 02.01.69 Academic Affairs Salmon Library Makerspace Lab Policy 02.01.70 Academic Affairs Student Location and Disclosures Policy 02.01.72 Academic Affairs Authorship and Classroom Material Selection Policy 03.01.01 Student Affairs Student Records Policy 03.01.02 Student Affairs Service Animal Policy 03.01.03 Student Affairs Safe Operation and Storage of Electric Mobility Devices 03.01.04 Student Affairs Student Services Building Digital Visitor Signs Policy 03.01.05 Student Affairs Military Leave of Absence Policy 03.01.06 Student Affairs Use of Outdoor Areas of Campus 03.01.07 Student Affairs Use of Facilities 03.01.09 Student Affairs Hiring Students for On-campus Jobs Policy 03.02.02 Auxiliary Services First Year Housing Policy 03.02.04 Auxiliary Services Undergraduate Meal Plan Policy 03.02.07 Auxiliary Services Charger Union General Terms & Conditions Policy 03.02.08 Auxiliary Services Charger Union Food Service Policy 03.02.09 Auxiliary Services Charger Union Marketing & Promotion Policy 03.02.10 Auxiliary Services Charger Union Use of Space & Reservation Policy 03.02.12 Auxiliary Services Bevill Center Catering Policy 03.03.01 Dean of Students Hazing Policy 03.03.02 Dean of Students Immunization Policy 03.03.03 Dean of Students Involuntary Medical Withdrawal 03.03.04 Dean of Students Student Handbook 03.03.05 Dean of Students Code of Conduct 03.04.01 Enrollment Management Determination of Special Circumstances and Application of Professional Judgment (PJ) 03.04.02 Enrollment Management VA Educational Benefits 03.04.03 Enrollment Management Enrollment Retention Policy for Aid Applicants 03.04.04 Enrollment Management Title IV Administration 03.04.05 Enrollment Management Office of Undergraduate Admissions - Academic Placement Policy 03.04.07 Enrollment Management Office of Undergraduate Admissions -Conditional Acceptance Policy 03.04.08 Enrollment Management Admissions Requirement for Dual Enrollment Students 03.04.09 Enrollment Management Admissions Requirement Policy - Transfer Freshmen 03.04.10 Enrollment Management Office of Undergraduate Admissions - Non Degree Seeking Students 03.04.11 Enrollment Management Admissions Requirement Policy - Transfer Students 03.04.12 Enrollment Management Admissions Requirement Policy - First Time Freshmen 04.02.01 Marketing and Communications Office of Marketing and Communications World Wide Web Policy 04.02.03 Marketing and Communications News Media Access Policy 04.02.04 Marketing and Communications Office of Marketing and Communications Photography Policies 04.03.01 Events Alcoholic Beverage Usage at University Events Policy 04.03.02 Events Lowe House Policy 04.03.03 Events Student Services Building Conference Center Use Policy 04.04.01 Development Gift Acceptance Policy 04.04.02 Development Policy and Procedures for Naming Opportunities 04.04.03 Development Guidelines for Fundraising and Gift Solicitation 05.01.01 Diversity Equal Opportunity and Affirmative Action Policy 05.01.02 Diversity Non-Discrimination and Harassment Complaint Resolution Policy (Interim) 05.01.03 Diversity Affirmative Action Plan 06.01.01 Information Technology Protection of Data Policy 06.01.02 Information Technology Security of IT Resources 06.01.03 Information Technology Appropriate Use of IT Resources 06.01.04 Information Technology Charter of University IT Governance Framework 06.01.05 Information Technology Network Computer and Email Account Administration 06.01.06 Information Technology Electronic Mail and Other Electronic Communications 06.01.07 Information Technology IT Incident Reporting and Breach Notification 06.01.08 Information Technology Wireless Networking and Guest Access 06.01.09 Information Technology Cloud Services and Information Technology Procurement 06.01.10 Information Technology Web Servers and Web Pages Policy 06.01.11 Information Technology Telecommunications Policy 06.01.12 Information Technology Wireless Communications Policy 06.02.01 Human Resources Staff Handbook 06.02.02 Human Resources Layoff Policy 06.02.03 Human Resources Employee Background Check Policy 06.02.04 Human Resources Family and Medical Leave of Absence Policy 06.02.06 Human Resources Leave for Interrupted Operations Policy 06.02.07 Human Resources Sick Leave Policy 06.02.09 Human Resources Drug Free Workplace Statement Policy 06.02.10 Human Resources Employee Occupational Injury Policy 06.02.11 Human Resources Employee Tuition Assistance Policy 06.02.12 Human Resources Overtime and Compensatory Time (Interim) 06.02.13 Human Resources On-Call and Call-Back for Non-Exempt Employees Policy (Interim) 06.03.01 Budgets and Management Information Effort Certification Policy 06.03.02 Budgets and Management Information Retro/Redistribution Policy 06.03.06 Budgets and Management Information Leave Accrual Pool For Contracts and Grants 06.04.01 Accounting and Business Services Travel Policies 06.04.02 Accounting and Business Services Cash Handling Policy 06.04.03 Accounting and Business Services Expenditure Guidelines 06.04.04 Accounting and Business Services Business Services Policy Manual 06.04.06 Accounting and Business Services Banner Self Service Requisitioning Workbooks 06.04.07 Accounting and Business Services Procurement Card (P-Card) Policies & Procedures Manual 06.04.08 Accounting and Business Services Awards Gifts and Prizes Policy 06.04.11 Accounting and Business Services Surplus Property Policy 06.04.15 Accounting and Business Services Business Services Customer Guide 06.04.16 Accounting and Business Services Service Center & Specialized Service Facility Policy 06.04.17 Accounting and Business Services Payment Card Industry Compliance Policy 06.06.08 Facilities and Operations Smoke- and Tobacco-Free Policy 06.06.12 Facilities and Operations Motor Pool Policy 06.06.13 Facilities and Operations Keys & Building Access Cards Policy 06.06.14 Facilities and Operations Energy Management Policy 06.07.02 Police Department Annual Security and Fire Safety Report Policy 06.07.06 Police Department Campus Bicycle Use Policy 06.07.07 Police Department Dangerous Weapons & Firearms Policy 06.07.08 Police Department Motor Vehicle and Parking Regulations 06.08.01 Risk Management General Liability Protection Plan Administrative Procedures 06.08.02 Risk Management Vehicle Safety Management Program 06.08.03 Risk Management Emergency Management Plan 06.08.04 Risk Management Emergency Action Guidebook 06.08.05 Risk Management Emergency Notification (UAlert) Policy 06.08.06 Risk Management Bomb Threat Plan 06.08.07 Risk Management Behavioral Evaluation and Threat Assessment Policy 06.08.08 Risk Management Severe Weather Operations Plan Policy 06.08.09 Risk Management Security Camera and Video Surveillance Policy 06.08.10 Risk Management Facility and Grounds Use Insurance Policy 06.09.01 Compliance Child Protection Policy 06.09.03 Compliance Duty to Report and Protection from Retaliation 06.09.04 Compliance Mandatory Reporting of Child Abuse and Neglect 07.01.01 Research and Economic Development Unmanned Aerial Systems Flight Operations Policy (Interim) 07.01.02 Research and Economic Development Institutional Review Board Human Subjects Research Policy (Interim) 07.01.03 Research and Economic Development Research Conflicts Of Interest And Conflicts Of Commitment Policy (Interim) 07.02.01 Sponsored Programs Sponsored Research Agreements for Non-Disclosure/Proprietary Information, Teaming and Intellectual Property 07.02.02 Sponsored Programs Principal Investigator (PI) Eligibility 07.02.03 Sponsored Programs Intergovernmental Personnel Agreement (IPA) Policy 07.02.04 Sponsored Programs Cost Sharing on Sponsored Programs 07.02.05 Sponsored Programs Distinguishing Sponsored Projects from Gifts 07.02.06 Sponsored Programs Fabricated Equipment Policy 07.02.07 Sponsored Programs Indirect Cost Waiver 07.02.08 Sponsored Programs Purchase of Personal Computers and Electronic Devices on Sponsored Projects 07.02.09 Sponsored Programs Policy for Residuals on Fixed Price Sponsored Programs Contracts 07.02.10 Sponsored Programs Responsible Conduct of Research (RCR) Face-to-face Training Policy Credit for Teaching Undergraduate RCR-Identified Courses 07.02.11 Sponsored Programs Managing Program Income Earned on Sponsored Projects 07.02.12 Sponsored Programs Proposal Submission 07.02.13 Sponsored Programs Across-Department Consultant Policy 07.02.14 Sponsored Programs Expanded Authority for Federal Sponsored Grants 07.02.15 Sponsored Programs Overtime Charged to Contracts Policy 07.02.16 Sponsored Programs Archiving of Contractual Reports 07.02.17 Sponsored Programs Limited Submission Policy 07.03.01 Technology Commercialization Patent Policy 07.03.02 Technology Commercialization Copyright Policy 07.03.03 Technology Commercialization Distribution of Income from Intellectual Property Proceeds 07.04.01 Research Security Declaration Pertaining to Standard Practices and Procedures (SPP) 07.04.02 Research Security Periodic Reinvestigations 07.04.03 Research Security Federal Investigator Visits 07.04.04 Research Security Export Control Information 07.04.05 Research Security International Travel and Export Control Compliance 07.04.06 Research Security Security Clearance Processing 07.04.07 Research Security Outgoing Security Clearance Verifications 07.04.08 Research Security Badge and/or Remote IT Access to NASA/MSFC Facilities and/or IT Network 07.04.09 Research Security Access to Cramer Hall Building During Non-Business Hours 07.04.10 Research Security Return of Common Access Card (CAC) and Government Contractor Badges 07.06.01 Contracts and Grants Cost Policy 07.07.02 Environmental Health & Safety Lab Safety Manual 2013 07.07.03 Environmental Health & Safety Lab Coat Policy 07.07.04 Environmental Health & Safety Lab Personal Protective Equipment Policy 07.07.05 Environmental Health & Safety Bloodborne Pathogen Control Plan 07.07.06 Environmental Health & Safety Safe Use of Hydrofluroic Acid 07.07.07 Environmental Health & Safety Chemical Hygiene Plan 07.07.08 Environmental Health & Safety Chemical Waste Management Guidelines 07.07.09 Environmental Health & Safety Nanomaterials Safety Manual 07.07.10 Environmental Health & Safety Hazardous Waste Management Plan 07.07.11 Environmental Health & Safety Universal Waste Management Plan 07.07.12 Environmental Health & Safety Use of DEA Controlled Substances in Research 07.07.13 Environmental Health & Safety Biological Safety Manual 07.07.14 Environmental Health & Safety Biological Waste Handling Guide 07.07.15 Environmental Health & Safety Facilities Operations Safety Manual 07.07.16 Environmental Health & Safety Compressed Gas Policy 07.07.17 Environmental Health & Safety Hazard Communication Program 07.07.19 Environmental Health & Safety Laser Safety Manual 07.07.21 Environmental Health & Safety Laboratory Emergency Preparedness & Disaster Resistance Procedures 07.07.22 Environmental Health & Safety Respiratory Protection Program 07.07.23 Environmental Health & Safety Automated External Defibrillator (AED) Program 07.07.24 Environmental Health & Safety Spill Prevention Control and Countermeasure Plan 07.07.25 Environmental Health & Safety Stormwater MS4 Plan Compliance 08.01.02 Strategic Communications Logo Use Policy DivisionDocument Title State/Federal Regulation International Visitor Memo, International Visitor Form