Benefits   |  Instructions   |  Training
 

The electronic Personnel Action Form (ePAF) is designed to process personnel actions (hires, reappointments, terminations, merits, etc.) for employees using Banner Self Service.

The deadline for processing ePAFs is Wednesday by 12:00 pm (NOON). 

  • ePAFs must be approved by your department's approver(s)/proxy before submission.
  • Send offer letters, drug-free and indebtedness policies, employee profiles, and all other employee paperwork to epafdocuments@uah.edu.
  • Failure to meet the deadline and submit all paperwork to Human Resources will result in a delay of employees receiving their paycheck.
    • ePAFs will be returned for you to re-submit to process for the next payroll pay period.
 Academic Year Semester ePAF Deadline 

 SemesterSemester DatesePAF Deadline# of Days
Fall 2022 08/10/2022 - 12/16/2022 August 8, 2022 93
Spring 2023 12/17/2022 - 04/25/2023  TBD 92
Summer 2023 04/26/2023 - 08/08/2023  TBD 75
Important Reminders 
  • Ensure new hires have completed the electronic Employment Eligibility Verification Form (I-9 Form )
    • The I-9 form must be completed no later than the first day of employment. 
    • For failing to comply with Form I-9 requirements we are subject to penalties for each form. 
    • Visit the new hire Onboarding website for further information on how to complete the electronic I-9 form.

Electronic Personnel Action Form (ePAF)

  • The electronic Personnel Action Form (ePAF) is designed to process personnel actions for employees electronically using Banner Self Service.
  • The Originator completes the ePAF and initiates routing through predefined approval/routing queue. Once the form passes through the defined approval queue the data on the ePAF is applied to the Banner database.

Types of ePAF Users:

  • Originators – initiate/create ePAF transaction.
  • Approvers – process ePAF to approve, acknowledge, and return to Originator for corrections.
  • Human Resources – will apply the transaction to the database.

Benefits:

  • Personnel actions are processed in a timely manner which reduces the hiring paperwork process to approximately one day.
  • Electronic approval routing...
  • User friendly environment through Banner Self Service.
  • Reduces redundancy and data entry errors.

Sample ePAFs

Instructions

  • As a reminder ePAF access will only be granted at the completion of the required training.
  • Users should complete the ePAF Department ePAF Department Approval Queue (DAQ) – Request for Access and the required ePAF Training before gaining access to the ePAF system.
  • If you are interested in receiving ePAF Training, please complete and return the DAQ form to (SKH102, HR-HRIS); and contact Vonda.Maclin@uah.edu, 256-824-2282.


Training

Users must complete the ePAF Department Approval Queue (DAQ) – Request for Access and complete the required ePAF Training before gaining access to the ePAF system. If you are interested in receiving ePAF Training, please complete and return the DAQ form to (SKH 102, HR-HRIS) and contact HR for the next scheduled training class.

The following ePAF training material will be available during the ePAF training class:

  • Originator's Instructions
  • Approver 's Instructions
  • Effective Dates and Deadlines
  • ePAF Process Flowchart
  • Request for Access – ePAF System
  • Sample ePAF – Reappointments & Terminations