Hosting a Summer Camp at UAH If you want to host your Summer Camp at UAH for Summer 2026, please review the following: When can I submit a summer camp request? Summer camp and conference reservation requests will only be accepted until March 27th. What dates are available this summer for my camp? The University of Alabama in Huntsville is closed for the following weekdays: Monday, May 25th, Memorial Day Friday, June 19th, Juneteenth Friday, July 3th, Independence Day Holiday No meals, check-ins, check-outs, or staff assistance will be available on those days UAH Room Reservations Academic Classrooms, Conference rooms, Banquet Halls, and Theaters will be available from Thursday, May 15th, to Thursday, July 31st, depending on the specific space. The University Fitness Center spaces will be available from Tuesday, May 26th, to Friday, July 31st. Dining Reservations The Charger Cafe accepts reservations for camp meals from Thursday, May 28th, through Friday, July 24th. Breakfast (7:30 am to 8:30 am) Lunch (11 am to 1 pm)** Dinner (4:30 pm to 6 pm) **Any camp or group present during Summer Orientation will have restricted hours for lunch** Housing Room Reservations Housing Rooms on campus will be available from Tuesday, May 26th, to Friday, July 24th. Orientation Dates & Impact There will be limited space during Orientation events held on campus. Groups dining on campus will be restricted to hours outside of UAH orientation hours. Orientation lunch is typically from 11 a.m. to 12 p.m. Orientation Dates: May 28th & 29th (Thurs/Fri), June 1st & 2nd (Mon/Tues), June 4th & 5th (Thurs/Fri), June 8th & 9th (Mon/Tues), June 11th & 12th (Thurs/Fri), What documentation is required to be approved to host a summer camp at UAH? The following documents must be approved by the UAH Office of Counsel, UAH Office of Risk Management and Compliance, and the Vice President of Student Affairs before a reservation can be processed as complete: Indemnity and Release Contracts Youth Protection Policy Program Documentation (if applicable) Certificate of Insurance What is the UAH Youth Protection Policy (06.09.01)? This Policy applies to ALL activities or programs for or that involve interaction with youth (individuals under age 18). Examples include, but are not limited to: Overnight camps, instructional programs, day camps, academic camps, sports camps, daycares, preschools, and research (sponsored or otherwise) Activities or programs that are operated, conducted, or organized by Third Parties that take place on campus or off campus in University-owned or leased facilities, including, but not limited to, facility rental and/or grounds use agreements with Third Parties or organizations Faculty or staff who bring Youth to campus as interns or volunteers outside of a structured activity or program Student organizations or any other University-affiliated organization operating, facilitating, or sponsoring youth activities or programs Operations of licensed childcare facilities or programs operating on the UAH campus, operations of childcare facilities – regardless of licensure status – operating within UAH colleges, departments, and/or operational units, and all other child educational programs operating on the UAH campus Upon confirmation of your camp from Housing & Residence Life, you must fulfill all Policy requirements prior to the activity/program being approved to operate. All youth programs and activities must be registered with and approved through the Office of Risk Management and Compliance (ORMC). Based on the program's structure, additional documentation may also be required. To register a program, Program Contacts must complete the applicable registration form no later than eight (8) weeks prior to the start date of the program/activity: UAH Youth Program Registration Form Link (utilizes SSO) Third-Party Youth Program Registration Form Link Resources with additional information: Youth Protection Program Website Frequently Asked Questions Website Guide for Youth Programs Insurance Requirements for Third-Party Entities What are the various costs associated with having a camp at UAH? Please use these materials when submitting your request. Before approval, an estimate detailing the cost of your request will be sent, and you are expected to pay your final invoice within 30 days of receipt. UAH Event Services Rental Rates Small Classroom (25-49 people): $100 per day Medium Classroom (50-74 people): $125 per day Large Classroom (75+ people): $150 people Other Academic Space Rental Rates & Info [Link] UAH Event Services' reservations are confirmed and billed separately from Housing, Dining, and Recreation spaces. Various renovation projects are occurring, which may mean specific spaces are unavailable for parts of the summer. University Recreation Space Rates Recreation Space Rates [Link] Various renovation projects are occurring, which may mean specific spaces are unavailable for parts of the summer. Dining Camp Rates: $7.75 Breakfast $9.95 Lunch** $11.65 Dinner Dining Services reserves the right to close the Charger Cafe to all groups if there are fewer than 100 individuals scheduled, and this number is shared between all camps on campus at that time. Your final meal count is set two weeks before your arrival. No additional meals will be added after that point, and any extra meals must be purchased at the door at the non-camp rate. **Lunch hours and availability will change if Campus Orientation is occurring on campus** Housing Camp Rates: Non-UAH Rates $65 per night for stays of one night $45 per night for stays of two to three nights $40 per night for stays over four nights UAH Rates $55 per night for stays of one night $35 per night for stays of two to three nights $30 per night for stays over four nights To qualify for a UAH rate, a UAH department must be directly responsible for and involved in the camp's operations and pay all related costs. UAH entities may not vouch or sponsor an outside group to provide a discounted rate. Additional Housing Information All camps and conferences are responsible for providing their own linens Various renovation projects may mean that returning groups will need to utilize different spaces, and there may be less space available Depending on your requested dates, your group may be denied or limited in size, or you may be asked to schedule on different dates due to hall availability or conflicts with other camp groups. What is the deadline to change summer camp information before arriving on campus? Once approved, no changes can be made to a reservation after two weeks before the start of the summer camp. All summer camp information MUST BE FINAL by this date. This includes the number of meals, campers, staff, and spaces needed. For insurance purposes and multiple projects on the UAH Campus this summer, there will be no room for last-minute requests for additional space. What related charges and fees should I be aware of before submitting my request? Housing Related: $100 per lost key $25 per lost access card $100 per individual for any approved early arrivals, check-ins, check-outs between 7 pm and 7 am $100 per individual for any unapproved early arrivals Any additional cleaning, building, and furniture damages charges are all assessed and charged based on the cost of the repair and labor. Conference groups acknowledge that space held for their group is space that Housing cannot utilize for another potential group. Therefore, All conference groups agree to pay for all spaces held for their group, dating from two weeks before arrival, even if not utilized for parts or the entire conference group's stay. Dining Related: Groups are charged based on whichever number is higher, the guaranteed meal count given, or the count at the door for the meal. Dining has the final say on the accuracy of the count. Ready to submit your request The person completing the request form will be the primary contact for your camp or group. UAH is not responsible for coordinating with multiple parties within your organization and should be notified immediately if your primary contact changes. Any questions related to your request form may be directed to summercamps@uah.edu Utilize this link to the Reservation Request Form only if you have reviewed all the above materials and information.