Business Services
March, 2013
The purpose of this policy is to allow for efficient and safe disposal of surplus items in accordance with state law.

Any University-owned item designated salvageable, but unusable or obsolete, may be claimed as surplus or transferred to another department. All surplus items must be disposed of in accordance with state law and University procedures.

Department moves are handled by Facilities and Operations. No items will be picked up as surplus without the University Surplus Pick Up Request Form.

Department personnel are not authorized to remove inventory tags.

If the item being disposed of may contain hazardous materials (i.e. oil, mercury, Freon, asbestos, lead, florescent bulbs, batteries, unknown substances, etc.) the department is responsible for contacting the Office of Environmental Health & Safety at 824-2171 for an evaluation of the item.

The following items must be cleaned and cleared by the Principle Investigator (with Safety Clearance Form attached and all labels defaced or removed) before being sent to Surplus Property.

  • Items labeled with "Radioactive Materials" or "Radiation" signs, stickers, or tape. (Radiation producing machines with permanent labels must be handled on a case-by-case basis.
  • Items labeled with "Biohazard’ sign, sticker, or tape.
  • Laboratory equipment (including casework, fumehoods, etc.).
  • Some refrigeration units require Freon removal. Contact the refrigeration shop at 962-1087 to see if this is required. If the refrigeration unit has been used ONLY for food AND is serviceable, the Freon does not have to be removed.

The following item must be disposed of through Central Receiving and Shipping:

  • Gas Cylinders
  1. Equipment/property is classified as surplus.
  2. The department completes and submits to Central Receiving the University Surplus Pick Up Request Form with descriptive information, including inventory numbers.
  3. An initial assessment of the surplus items will be made prior to scheduling the surplus pick up.
  4. The Office of Information Technology will pick up and screen all computers prior to them being entered into surplus.
  5. Useable items are displayed Monday through Friday from 8:15am until 5:00pm in the Central Receiving Building located next to the Physical Plant Building.
  6. Items are disposed of by auction or surplus bid.
The Business Services Office is responsible for the review of this policy every five years (or whenever circumstances require).

Surplus Property Policy