For all cleared individuals:

When planning a trip abroad and prior to your travels, you will need to read the Foreign Travel Related Vulnerability Pamphlet. After you have read the pamphlet, please complete the Notification of Foreign Travel form. This form, along with your itinerary, needs to be forwarded to ORS prior to your travels.

The Notification of Foreign Travel form, as well as the itinerary, can be submitted by campus mail, email, or in person with a scheduled appointment. When you return to the United States you are required to complete the Notification of Foreign Travel Debriefing form, which needs to be submitted to our office. This process is required for each trip.

The Department of State urges U.S. citizens living overseas or planning to travel abroad to enroll in the Smart Traveler Enrollment Program (STEP). When you enroll in STEP, we can update you with important safety and security announcements. Enrolling will also make it easier for the embassy or consulate to contact you in the event of an emergency. You should remember to keep all of your information in STEP up to date; it is particularly important when you enroll or update your information to include a current phone number and email address.



Travel outside the U.S. be it for business or personal pleasure, can present export control issues for UAH employees, faculty, and staff. There are government regulations that affect:

  • Taking items with you on a trip in support of your work or conference such as
  • Laptops (personal or UAH property)
  • Encryption products
  • Data/technology
  • Blueprints, drawings, schematics
  • Supplying certain technologies/data at a "closed" conference or meeting (not open to all technically qualified members of the public, and attendees are not permitted to take notes)
  • Travel to sanctioned/embargoed countries Office of Foreign Assets Control.
  • Doing business with certain people or entities

What this means is that a license could be required from the Departments of Commerce, State, or Treasury, depending on what you are taking and the country you are traveling to. Another aspect to consider is that a license could also be required if you are providing a defense service* to a foreign person. Direct access to ECCNs and other export-related information made available by manufacturers.

Fortunately, travel to most countries does not usually constitute an export control problem. In some cases, an exception or exemption to the license requirements is available. Please review the Travel Matrix for Export Administration Regulations (EAR) controlled Items, Technology, and Software to see if you meet the requirements for the Exception to a License. It can be found at the link below:

TRAVEL MATRIX - License Exception TMP (Temporary Exports) AND/OR License Exception BAG (Baggage)


Please keep in mind that ORS offers sanitized iPads and Laptops to checkout for foreign travel. If you decide not to take your personal electronic devices or UAH devices please contact ORS to checkout a sanitized device.