Videography/Photography Request

All outside vendors and non-UAH affiliated individuals wishing to take video and/or photos on the UAH campus should fill out the Filming Request Form at least 10 working days prior to the planned filming. Working members of the media are exempt from this process but must follow the UAH News Media Access Policy (04.02.03).

Facility Use Agreement

A Facility Use Agreement will be sent electronically to the production company/producer/photographer after review and approval of the filming request.

The production company/producer/photographer must sign the Facility Use Agreement and provide a Certificate of Insurance to UAH. The insurance coverage must meet minimum standards as outlined below and the insurance company must have financial strength rating that confirms the ability to respond to a significant claim.

General Insurance Requirements

Commercial General Liability (“CGL”) - without limiting endorsements and on an occurrence basis to cover the User and its employees for all liability for bodily injury, property damage, and personal injury with the following limits:

  • Each Occurrence - Premises/Operations
  • Personal & Advertising Injury
  • Products-Completed Operations Limit
  • General Aggregate
  • Fire Damage
  • $1,000,000
  • $1,000,000
  • $1,000,000
  • $2,000,000
  • $1,000,000

The CGL must be provided on either ISO form #CG 00 01 (current edition) or an industry equivalent.

Other Insurance

Workers’ Compensation and Employer’s Liability Insurance – for Users with employees working on the UAH campus, coverage for the benefit of injured User employees as required by law and Employer's Liability with the following limits:

  • Workers Compensation: Statutory minimum required
  • Employer’s Liability, per occurrence: $1,000,000

Commercial/Business Automobile Liability Insurance (applicable to all automobiles owned, hired, rented, leased, or used by User and automobiles not owned by but used on behalf of the User).

  • Combined Single Limit: $1,000,000

Commercial aircraft / drone liability insurance (only to the extent drones/UAV operations are on campus).

  • $1,000,000 per occurrence

No videography/photography by a non-UAH affiliated individual or organization can take place at UAH without the execution of a Facility Use Agreement by both the producer/production company and UAH.

Unmanned Aerial Systems/Drones

The use of Unmanned Aerial Systems (UAS)/drones, for filming at UAH will only be allowed under limited circumstances. UAS/drone operations on campus must be approved in accordance with the UAH UAS Flight Operations Policy (07.01.01). The University signing the Facility Use Agreement does not grant approval of the User’s UAV/drone operations. The User must obtain separate approval in writing prior to operating a drone on UAH’s facilities.


Questions about videography/photography at UAH or these procedures should be directed to the Office of Marketing and Communications at or 256.824.6397.