A lot of work goes into planning a successful event. Event Services has several tips to make your event planning experience easy and fun: Allow time to plan. Planning is the most crucial and time-consuming aspect for any type of event. The earlier you start, the more likely you are to secure your preferred venue and date. Determine the look and feel. Ordering equipment and determining furniture placement will be simplified if you plan in advance how you want your event to look and feel. With your event coordinator, discuss what elements you want at your event, such as food tables, staging, podiums, sound equipment, and decorations. Is your event outside? Many extra considerations go into planning an event outside, including renting a tent or rain site incase of bad weather. Extra equipment is often needed, such as garbage cans, fencing, electricity, heaters, additional lighting, and more. Know the maximum occupancy. Before inviting guests, it is best to know how you want the space set up and what the maximum capacity is for that setup. Buffets, stages, award tables, and more take space from the room, which will affect how many guests the room can accommodate. Research donations or co-sponsorships. If budgets are tight, you might want to explore partnership or donation opportunities. Some businesses are willing to donate their products in exchange for advertising. READ EVENT REGULATIONS Contact Us Charger UnionSuite 202 Huntsville, AL 35899 Campus Map 256.824.3625 eventservices@uah.edu
