Event Guidelines

Rules and Regulations

All events held on campus are governed by federal, state, and local laws, as well as University regulations and policies.

Custodial

It is the user’s responsibility for cleanup and trash removal. The University’s custodial staff does not work on weekends. Additional arrangements can be made by emailing eventservices@uah.edu. Additional charges may be incurred.

Internet Access

Guest Wireless internet is available indoors and in select outdoor locations. For information on how to connect to the Guest Wireless please visit this link. For any issues call the OIT Helpdesk at 256.824.3333, or visit them in the Salmon Library. There are no additional fees incurred for use.

Food and Beverages

All beverage, refreshment, and banquet services in the CGU and CTC must be catered by Sodexo. Please make arrangements for catering through the Sodexo Catering office at, 256.824.4721 or uahcatering@uah.edu.

Building Access

If the event begins before the building opens, or continues after the building closes, the user will be assessed a $50 per hour fee.

Outdoor Events

For events that will be outdoors, an additional Ground Use Reservation Form must be completed.

Last Minute Reservations

Events scheduled less than 24 hours in advance may receive limited heating/air service, AV support, and room setup.

During the Event

It is important to know the building may be being used by one or more groups at any given time. During the week, Monday – Saturday, classes and testing are in session. Please be courteous to others who may be in the building by keeping noise levels to a minimum. Children should be supervised by an adult and not allowed to run in the building or play in the stairway.

After the Event

The space used should be returned to its original state after the event. All equipment the User brings into the building for the event must be removed. Any damages, missing items, excessive cleaning and/or trash removal will be assessed to the user and billed accordingly.

Safety

Safety restrictions prohibit the blocking of doorways, elevators, stairwells, and emergency exits. Displays must not block exits, fire doors, or impede the flow of pedestrian traffic. Any accidents or injuries occurring on campus must be reported promptly to the University Police. The University is not responsible for accidents, injuries, or loss of property. Some events may require the service of campus police and Huntsville Emergency Medical Services, Inc (HEMSI). Arrangements must be made on an individual basis with the Public Safety Office at 256.824.6596. Charges may apply.

Child Protection Policy

UAH is committed to maintaining a supportive and safe educational environment, one which seeks to enhance the well being of all members of its community. Within that commitment, UAH places importance on creating a secure environment for children on our campus. A “child” is any person under eighteen (18) years of age. The University’s Child Protection Policy can be located here. All users and guests must comply with this policy if any children will be on campus in connection to the event. For questions please contact eventservices@uah.edu.

Cancellation Policy

No penalty will be assessed for cancellation of UAH facility reservations that is made ten (10) working days or more prior to the beginning of use period. For cancellations made less than ten (10) working days prior to the scheduled event day, UAH may impose a cancellation penalty of $100 plus the cost to the University for any arrangements already made for the User. As an exception, any catering reservations made with Sodexo is subject to the cancellation policies established by that department. The University reserves the right to cancel or reschedule an event based on unforeseen circumstances, unscheduled closings of the University, equipment failure, misrepresentations about the event, illegal activities surrounding the event, or disregard for the students or facilities.

Contact Us

Charger Union
Suite 202
Huntsville, AL 35899
Campus Map

256.824.3625 
eventservices@uah.edu