The Associate Vice President of Finance & Business Services has been vested with the sole authority to obligate University funds to outside vendors and has been delegated the responsibility for administration of policies. No individual has the authority to enter into purchase contracts or in any way obligate the University unless authorized by Procurement Services. The University's policy is: "The University will assume no obligation except on a previously issued and duly authorized Purchase Order." An individual who obligates the University without authorization may be held personally responsible for the obligation.

Firms ordinarily conducting business with the University are made aware of this policy and are advised that all purchases chargeable to the University must be covered by an official University Purchase Order.

The following statement is applicable to all Purchase Orders and Limited Purchase Orders:

Certification Pursuant To Act No. 2006-557

Alabama Law (Section 41-4-116, Code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. By accepting this Purchase Order, the vendor is hereby certifying that they are in full compliance with Act No. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false.

Campus Customer Guide

Contracts for Professional Services


Insurance for all University-owned buildings and contents, as well as Fleet Insurance, is handled by the Office of Risk Management and Compliance.

For insurance questions: (email) or (office) 6875.

Fleet Services: University employees may use University-owned, or leased vehicles for local and out-of-town travel when on official business. These vehicles are available through Fleet Services, administered by Facilities & Operations, according to established institutional policies. For more information, contact Fleet Services at 256.824.6482.


FEDERAL ACQUISITION REGULATIONS: Federal Acquisition Regulations if attached are incorporated in this Purchase Order and is made an integral part thereof. 

DISPUTES:   In the event of any dispute, claim, question, or disagreement arising from or relating to this agreement or the breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement. To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.

If negotiation is unsuccessful, Agency and UAH agree to enter into binding Arbitration using Arbitration rules and Arbitrators agreeable to both parties.  The arbitration shall take place in Huntsville, Alabama.  The Arbitrator shall be bound to follow the applicable subcontract provisions and Alabama law in adjudicating the dispute. Any award rendered by the arbitrator requiring UAH to pay any monetary amount for any reason whatsoever must be submitted to the Alabama Board of Adjustment for enforcement.  Any other award rendered by the Arbitrator may be entered in any court having jurisdiction thereof.


FAR Flow Down Clauses

Certificate of Current Cost or Pricing Data