September 20 |
Accounts Payable must receive invoices and documentation of receipt of goods.
|
September 28 - October 2
|
Retros will be processed for all pay periods prior to the September 6 – September 19 pay period – final date for state Orgs.
|
September 21 |
Labor and leave forms due by 12 pm to Payroll Services (eLabor, Biweekly Labor Report, and WTE).
|
September 25 |
Retros over 28 days from the check date must be submitted no later than 5:00 pm on September 25. Retros less than 28 days must be submitted by noon September 27.
|
September 28 |
The FISAP draft must be received by Brad Cooper and Tanya Smith from the Office of Financial Aid |
September 27- 29 |
Payroll for the pay period ending September 19 will be processed and fed to Banner Finance. |
October 4 |
Postage, telephone distribution, computer, maintenance agreements, inventories, Copy Center, cylinder, Bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send transfers to Accounting by noon on October 2. All feeds must be submitted to OIT by noon on October 2.
|
|
Listing of non-cash gifts and/or donated services from Advancement must be received by Accounting. All UAH gifts should be added to the Cash Receipts Journal and Accounting should be notified.
|
|
List of disposed Library books must be received by Accounting from the Library.
|
|
Labor statements will be available. |
|
Purchasing card reconciliation packets for September are due. |
October 6 |
All data adjustments for FY23 must be submitted to Accounting by noon. |
|
Miscellaneous vouchers for expenses incurred through September 30 must be submitted by 4:45 pm. |
|
Travel vouchers for trips taken through September 30 must be submitted by 4:45 pm. |
October 9 |
Monthly closing journal vouchers will be processed. |
October 10 |
General Ledger Balance Forward Process will run, which will open the accrual period. |
|
Period 12 will be closed. |
|
Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.
|
October 12 |
Preliminary Year-End Budget Statements (ZBDSTMT) will be run.
|
|
Budget statements should be thoroughly reviewed for accuracy by department personnel.
|
|
Monthly reports from OIT will be run.
|
|
Actual indirect cost income allocation from the Office of the VP for Research due to Accounting by the close of business.
|
|
All general ledger accounts checked and reconciled.
|
October 17 |
Final adjusting journal entries to be entered into the system.
|
October 18 |
Run GASB reports.
|
|
Contracts & Grants Accounting personnel are to process billing for the month ended September 2023.
|
October 24 |
Assemble financial data.
|
October 25 |
Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.
|
October 27 |
Final Year-End Budget Statements will be run.
|