Banner Terminology

  • Fund - a 5 digit code that replaces the FRS general ledger (map code) account number; required on all transactions. When entering requisitions, the end user should never enter or change a fund code; it will default in from the index code. When querying budgets, the fund code will default in from the organization code.
  • Organization - also called ORG code; a 6-digit code that replaces the FRS subsidiary ledger account number; required on all revenue and expense transactions. When entering requisitions, the end user should never enter or change an organization code; it will default in from the index code
  • Program - a 2-digit code that is used strictly for financial statement purposes; required on all revenue and expense transactions. When entering requisitions, the end user should never enter or change a program code; it will default in from the index code. When querying budgets, the program code will default in from the organization code.
  • Account - a 4-digit code that replaces the FRS sub code; required on all transactions
  • SSB - Self-Service Banner

What sub codes do I use?

In Banner, these are called Account Codes. Click here to go to the FRS to Banner Crosswalk information page.

I should have query access to Banner and I don't. What should I do?

Contact the Budget Office.

I should have posting access to Banner and I don't. What should I do?

If you have not been to Purchasing Training, you may schedule training by contacting purchasing.

If you have been to Purchasing Training, contact the Budget Office.

I need help entering a requisition. Who should I contact?

See Banner Helpful Reminders. Please contact the Purchasing Department for all other issues regarding requisition entry.

I entered a requisition and got a message that the fund, organization, or account is not valid. What should I do?

There are several things to try:

  • Enter your index again, and validate again.
  • Do a code look-up on the account code. Enter your account code and accounting again, and validate again.

I entered a requisition and got a message that I do not have security for the fund and/or org. What should I do?

Contact the Budget Office.

How do I get inception-to-date information in SSB?

  1. Click on Budget Status by Account.
  2. After entering your index, click submit query.
  3. Then, enter your grant number and click submit query again.

How do I see PI F & A in SSB?

Before submitting query, be sure to check the Include Revenue Accounts box.