Account Establishment

Upon receipt of fully executed agreement from the Sponsor, the Office of Sponsored Programs (OSP) formally requests that CGA establish a separate Banner account for the project. Expenditures incurred in the performance of the project are charged to this account. As part of this process, CGA establishes corresponding Cost Share Orgs when required by the agreement.

Review of Allowable Direct Cost

For expenditures to be allowable costs recorded onto a sponsored fund, they must be:

  • Reasonable
  • Allocable
  • Consistently treated and
  • Allowable per any specific program terms and conditions
Cost Transfers

CGA reviews and approves cost transfers from one contract or grant to another to support performance of the scope of work required from completion of an award. This includes salary adjustments submitted for a pay period over twenty eight days from the check date. An adequate justification is required.

Invoicing and Financial Reporting to Sponsor

CGA is solely responsible for invoicing, federal letter of credit draw downs and financial reporting to sponsoring agencies per the terms and conditions of the award.


CGA is solely responsible for the collections of sponsored funds and recording the receipts to the appropriate project account.

Award Close Outs

CGA ensures all expenditures have been applied and are consistent with the terms of the agreement. All invoices must be paid and all final financial reports must be submitted before the account is closed in the system.


CGA assists in the annual financial statement audit. CGA is the primary contact in the annual single audit required by 2 CFR Part 200, Subpart F and program audits performed by specific sponsoring agencies.