September 10 |
Labor and leave forms due by 12 p.m. to Payroll Services (ELabor. Biweekly Labor Report and WTE) |
September 14 |
Retros over 28 days from the check date must be submitted no later than 5:00 pm, September 14. Retros less than 28 days must be submitted by noon September 16. |
September 17-21 |
Retros will be processed for all pay periods prior to the August 26th to September 8th pay period— final date for state orgs. |
September 16-21 |
Payroll for the pay period ending September 8th will be processed and fed to Banner Finance |
September 18 |
Liquidate encumbrances
Accounts Payable must receive invoices and documentation of receipt of goods
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September 21 |
Labor statements will be available |
October 1 |
Postage, telephone distribution, computer, maintenance agreements, inventories, Xerox, cylinder, bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send to accounting by noon on October 1st. All feeds must be submitted to OIT by noon on October 1st.
Listing of non-cash gifts and/or donated services from Development must be received by Accounting. All UAH Gifts should be added to the Cash Receipts Journal and Accounting notified.
Listing of disposed Library books must be received by Accounting from the Library.
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October 5 |
PCard charges for September (all charges posted by September 30th) will be fed. Charges posted after September 30th will be applied to your FY20 budget.
All data adjustments for FY19 must be submitted to Accounting by noon
Miscellaneous Vouchers for expenses incurred through September 30 must be submitted by 4:45pm.
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October 6 |
Travel Vouchers for trips taken through September 30 must be submitted by 4:45 pm.
PCard Reconciliation Packets for September are due.
Monthly Auto JV's will be run.
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October 7 |
General Ledger Balance Forward Process will run, which will open the accrual period. Period 12 will be closed.
Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward)- OIT assistance will be needed to correct any errors.
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October 8 |
Preliminary Year-End Budget Statements (ZBDSTMT) will be run.
Budget statements should be thoroughly reviewed for accuracy by department personnel.
Monthly Reports from OIT will be run.
FISAP draft must be received by Robert Leonard from the Office of Financial
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October 9 |
Actual indirect cost income allocation from the Office of the VP for Research due to Accounting by the close of business.
All general ledger accounts checked and reconciled
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October 12 |
Final adjusting journal entries to be entered into system
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October 13 |
Run GASB reports
Contracts & Grants Accounting personnel are to process billing for month ending September 2020.
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October 17 |
Assemble financial data |
October 19 |
Set-up original encumbrances |
October 26 |
Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors |
October 29 |
Final Year-End Budget Statements will be run |