Office of Sponsored Programs

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NSF New Pilot Requiring the Use of a Template for Identifying Collaborators and Other Affiliations Information Begins on April 24 2017

Dear Colleagues:

On April 24, 2017, the National Science Foundation (NSF) will initiate a new pilot requiring the use of a template for identifying Collaborators and Other Affiliations (COA) information for Principal Investigators (PIs), co-PIs, and other senior project personnel identified on proposals submitted in FastLane.

The NSF Proposal and Award Policies & Procedures Guide (PAPPG) (NSF 17-1) requires PIs, co-PIs, and other senior project personnel identified on NSF proposals to individually upload COA information as a Single Copy Document (see PAPPG Chapter II.C.1e).

NSF uses this information during the merit review process to help manage reviewer selection. To expedite identification of potential reviewers, having a standard, searchable format for this information is essential. The new pilot will standardize COA information across the Foundation and will ensure that the information is submitted in a searchable format. Results from the pilot will be assessed and will determine how to proceed with this section...


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NSF Proposal & Award Policies & Procedures Guide (PAPPG) Significant Changes for Human Subjects Projects


  • Human Subjects: New Coverage has been added on 45 CFR 690.118, including new template.
  • New award clause for projects involving human subjects:
    • It is the grantee’s responsibility to ensure that any human subjects work conducted under this award has an Institutional Review Board (IRB) approval, where required, and that such approval remains valid at all times that human subjects work is conducted under this award. Failure to comply with this condition will result in suspension and/ or termination of the award.
  • If the project lacks definite plans regarding use of human subjects, their data or their specimens, pursuant to 45 CFR 690.118, the proposer must check the box for "Human Subjects" on the Cover Sheet and enter “Pending” in the space provided for the approval date. If available at the time of proposal submission, the determination notice should be uploaded as an Other Supplementary Document in FastLane. If the determination notice...


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NSF Proposal & Award Policies & Procedures Guide (PAPPG)


The PAPPG has been modified in its entirety, to remove all references to the Grant Proposal Guide (GPG) and Award & Administration Guide (AAG). The document will now be referred to solely as the NSF Proposal & Award Policies & Procedures Guide (PAPPG). The document will be sequentially numbered from Chapter I-XII and all references throughout have been modified to reflect this change. Part I of the document covers NSF’s proposal preparation and submission guidelines, and Part II covers NSF’s award, administration and monitoring guidelines.


Link to PAPPG: :


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Roles and Responsibilities

 Principal Investigator (PI)

The PI is responsible for the overall development and content of the proposal; may delegate aspects of preparation to administrative and scientific staff, but remains ultimately responsible for all aspects of the proposal as submitted.

  • Reviews sponsor requirements—both standard and non-standard
  • Develops the scope of work and determines the resources necessary to complete the project
  • Prepares the budget and justification in collaboration with your Office of Sponsored Programs (OSP), Contract Administrator or Contract and Grant Coordinator, including confirming allowable budgeted items and verifying time/effort commitments, salaries, and rates (fringe benefits, F&A), tuition, cost sharing; etc.
  • Communicate with OSP as early as possible during budget preparation regarding preparation of Small Business Subcontracting Plan, if required.
  • Consults with the Department/Dean/Center Director regarding the use of space and personnel, cost sharing, international activities and other key issues, as needed.
  • Secures all university commitments required for proposal. This includes Human and Animal subject protocol(s) or...


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