Financial Aid Policies

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General

Financial aid recipients are selected in accordance with U.S. Department of Education guidelines governing distribution of Title IV funds. Limited funding programs such as Federal Work Study and Federal Supplemental Educational Opportunity Grants (SEOG) are awarded to eligible students chronologically based on application completion date until funds are exhausted. In general, federal financial aid is awarded for fall and spring semesters and disbursed at or near the beginning of each semester.

You should understand that by accepting your financial aid award, you give UAH permission to use these funds to pay any and all direct institutional charges incurred incidental to enrollment.

Additional Awards - Students who receive educational awards from sources other than UAH must notify the Financial Aid Office immediately. Failure to do so may cause the student to be in an over-award status according to federal and state regulations. This may require an immediate repayment of funds that have been disbursed. You may report other assistance in the award for aid year section of the resources/additional information tab of your Student Banner Account

Change of Status - UAH reserves the right to adjust or cancel any aid if there is a change in the academic or financial status of any aid recipient.

Availability of Funds - All financial aid commitments are contingent upon the receipt of total federal and state allocations.

Drug Convictions Policy - By law, some students who have drug-related convictions under any federal or state law may be ineligible for federal student aid.

Primary Education - You must have a high school diploma or have completed the GED before you can receive federal financial aid.

Payment of Awards - Grant, loan, and scholarship proceeds will be credited to the student account at the beginning of each term according to applicable federal, state, and institutional rules and regulations.

Summer Terms - Students desiring assistance for a summer term may be required to complete a separate form for possible summer funding. Summer funding is generally limited to loans for students who have not borrowed the annual maximum for their classification during fall and spring term of that academic year.

Refunds - Financial aid and other refunds are issued by the Bursar's office. Student aid proceeds are credited to the student's account and any resulting credit balance is refunded (refund checks are available for pick up only at the Cashiers Office). If you wish to receive your refund via direct deposit, you can enroll in the direct deposit program. Refunds are generally received about ten days after the student aid creates a credit balance on a student's account. 

 

Loans

You must enroll half time to receive student loans. In order to be enrolled at least half time for financial aid purposes you must enroll for a minimum of six undergraduate hours or four and a half graduate hours. Audit courses are not eligible.

Loan proceeds for first time UAH borrowers cannot be disbursed until the student has completed the loan entrance interview process. The entrance counseling and promissory note must be completed before aid will disburse.

Student loan proceeds may be delivered to the student only for the period indicated on the loan disclosure statement sent by the Direct Loan Servicing Center (LSC). If a student ceases to be enrolled at least half-time, loan proceeds must generally be returned to the LSC.

The average indebtedness of UAH borrowers is calculated by dividing the number of borrowers in a given academic year into the total amount borrowed by all students over a four year range. The average amount borrowed by UAH students is $29,286.

 

Grants

Effective July 2012, Pell Grants may be received for the equivalent of no more than six full academic years.

Your Pell Grant will be reduced proportionally if you enroll less than full time. If you withdraw, you will likely have to repay some or all of your aid

Graduate students are not eligible for Pell Grants

Students who are awarded a small full-time grant (less than $1176 annually) may not be eligible for less than full-time awards.

Undergraduate Enrollment Level

Full-time

3/4-time

1/2-time

<1/2-time

Hours taken

12+

9-11

6-8

<6

Estimated Pell Proration

100%

75%

50%

25%

Repeat Courses

Note that the financial aid course repeat policy is different than the UAH course repeat policy. Financial aid will only pay for a repeated course one time, with the exception of certain required dissertation and thesis courses. Repeated courses will be excluded from the enrollment calculation and will not be paid for with federal financial aid (this includes student and parent PLUS loans).Additionally, repeated courses will be counted as hours attempted but not earned when calculating percentage of courses completed. Again, this is different from the UAH course repeat policy, which may be found in the UAH Catalog.

Example 1

Period

Course

Result

Eligibility Status

Fall 2013

English 101

Fail

Eligible

Spring 2014

English 101

Pass

Eligible

Summer 2014

English 101

Pass (1st Repeat of Previously Passed Course)

Eligible

Fall 2014

English 101

2nd Repeat of Previously Passed Course

Not Eligible Toward FT Enrollment

Example 2

Period

Course

Result

Eligibility Status

Fall 2013

Math 101

Fail

Eligible

Spring 2014

Math 101

Pass

Eligible

Summer 2014

Math 101

Fail (1st Repeat of Previously Passed Course)

Eligible

Fall 2014

Math 101

2nd Repeat of Previously Passed Course

Not Eligible Toward FT Enrollment

 

Example 3An institution can pay a student when repeating a course (or its equivalency) an infinite number of times if all previous attempts were failures. 

Period

Course

Result

Eligibility Status

Fall 2013

History 101

Fail

Eligible

Spring 2014

History 101

Fail

Eligible

Summer 2014

History 101

Fail (1st Repeat of Previously Passed Course)

Eligible

Fall 2014

History 101

Allowed to be included in the definition of FT enrollment

Eligible Toward FT Enrollment

Satisfactory Academic Progress

All students at the University of Alabama in Huntsville receiving federal aid must make satisfactory academic progress toward completion of their degree(s) within a reasonable length of time. UAH's standing committee on financial aid has approved the following standards defining satisfactory academic progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress status will be determined each term.

Undergraduate Students - An undergraduate student is considered to be making satisfactory progress if he or she:

  • Is admitted and enrolled as a degree-seeking student
  • Meets the required qualitative measure for financial aid recipients
  • Maintains measurable progress toward the completion of the degree
  • Completes degree requirements within a reasonable length of time

 

Required Qualitative Measure: In order to meet the required qualitative measure, the student must maintain a minimum overall UAH GPA as follows:

Hours earned

Minimum UAH GPA required

0-63

1.9

64+

2.0

Graduate students

3.0

Measurable Progress Requirement - In order to maintain measurable progress toward the completion of their degrees, students must successfully complete 67 percent of all credit hours attempted (hours attempted include non credit courses, dropped courses, withdrawals, and incomplete courses). Click here for information about how to calculate your completion ratio

Example A: If you have attempted 32 credit hours and successfully completed 26 of those hours, dropped 3 hours and failed 3 hours, your completion rate will be 26 hours earned divided by 32 attempted = 81.2 percent completion rate. You meet the measurable progress component of this requirement.

Example B: If you have attempted 32 credit hours and successfully completed 20 of those hours, and dropped, failed, repeated, have an incomplete in, or withdrew from the other 12, your completion rate would be 20 divided by 32 = 62.5 percent completion rate.You do not meet the measurable progress component of this requirement and you are not eligible for financial aid assistance.

Reasonable Length of Time Requirement - At UAH, reasonable length of time for the completion of a degree program is generally defined as no more than 150 percent of the normal time required to complete a degree program. Coursework that transfers into a degree program will adjust the time frame accordingly.

Example A: If your degree requires that you complete 120 credit hours, your reasonable length of time will be 120 hours X 150% = 180. You will be within your reasonable length of time during your first 180 hours of attempted course work.

Example B: If your degree requires that you complete 120 credit hours and you have transferred in 54 hours, your reasonable length of time will be 120 - 54 transfer hours = 66 times 150% = 99. You will be within your reasonable length of time during your first 99 hours of course work attempted at UAH.

Second Bachelors - A student who is working toward a degree level that he or she has already completed or exceeded (i.e., second bachelor's degree) will have his or her reasonable length of time established at no more than 100 percent of the normal length of the program minus any coursework that transfers into the program.

Second Bachelors Example: If your new BS degree requires 120 credit hours and UAH allows 65 hours from your first degree to count toward your second degree, your reasonable length of time will be 120 credit hours - 65 from your first degree = 55. You will be within your reasonable length of time during your first 55 hours of course work attempted on your second degree.

Graduate Students - Graduate students are considered to be making satisfactory progress if they comply with the academic regulations and time frames described in the UAH Graduate School catalog.

 

Reinstatement of Financial Aid Eligibility

If you are ineligible for financial aid because you have not maintained satisfactory academic progress toward completion of your degree, you may reapply for financial aid when you have cleared the deficiency and are progressing satisfactorily according to the requirements outlined. When mitigating circumstances are involved, you may appeal this decision. 

Appeals should be completed immediately

Draft a letter of appeal to the Financial Aid Appeals Committee requesting reinstatement; your appeal package must include:

Federal Aid Suspension Appeal Form

The reason(s) why satisfactory progress is not being met

Any documentation that supports the rationale for the appeal

The Financial Aid Appeals Committee will review your submission and a decision will be made within two weeks. Appeals may be approved without provision, or they may be approved provisionally - entailing a probationary period in which you must earn a given number of credit hours and/or specified GPA. Appeals may also be denied. It is the student’s responsibility to initiate any appeal for financial aid eligibility. Appeals for academic reinstatement granted by the UAH Registrar or other departments do not constitute reinstatement of financial aid eligibility.

Decisions of the Appeal Committee are final.

 

Return to Title IV Funds

The Return of Title IV Funds Policy applies to all federal financial aid programs (except Federal Work Study), including Pell Grants, Supplemental Educational Opportunity Grants (SEOG), State Grants, Federal Student Loans, and Parent PLUS Loans.

Under this policy, students will be required to return financial aid funds received that are in excess of earned financial aid for the term within 45 days of withdrawal.

The percentage of the semester completed is the percentage of aid earned. This percentage is calculated by dividing the number of days attended by the number of days in the semester.

For example, if a student withdraws on the thirtieth day of a semester 100 days in length, the student will have earned 30 percent of the aid received (30/100 = .30). The unearned 70 percent would be subject to the return policy and would have to be repaid within 45 days.

Students who remain enrolled at least 60 percent of the term are considered to have earned 100 percent of aid received and will not owe a repayment of aid received during that term.

Students considering withdrawing are encouraged to check with the Financial Aid Office to determine if they will be required to pay back any aid.

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