Contracts/Agreements are to be encumbered using a single Purchase Order. For multi-year contracts/agreements that are not fully funded for the entire term of the contract/agreement, the Purchase Order is to be created for the entire fiscal year (Fiscal Year 2027). Effective Fiscal Year 2027, starting October 1, 2026, requisitions that are for single invoices will not be processed through Business Services (Procurement). Procurement will request that the requisition is corrected to reflect the total value of the contract/agreement, or the total value for the fiscal year.
For the preferred method regarding the procurement process, please refer to the Expenditure Matrix.
Questions? email purch@uah.edu using in the subject line "One PO per One Contract/Agreement Inquiry".