General Questions Student Testing and Notification Employee Testing and Notification Charger Healthcheck Face Coverings and PPE Academic Calendar and Schedule Classes and Academics Student Life and Athletics Housing Employees General Questions What do I need to know as I prepare to arrive on campus? Students, faculty and staff returning to campus will be required to complete three steps: Complete applicable COVID-19 testing for students, and faculty/staff. Complete all required training through Canvas – COVID-19 Basic Safety and Awareness Course, Charger Healthcheck course, quiz and attestation statement. Complete Charger Healthcheck, a COVID-19 assessment tool, to assess if you are safe to return. For additional information, please visit the Return to Campus website. Checklists are available for Students, Faculty and Staff, and Supervisors. How will UAH accommodate faculty, staff and students in high risk groups? Students, faculty and staff directed to return to campus who have concerns about doing so because of age, medical condition, or other reasons may contact Human Resources (faculty and staff) or Disability Support Services (students) to submit a request for accommodations. How will health and safety practices be enforced? Social distancing and face coverings are required. We are also requiring education and training tools for students, faculty and staff before you return to campus. Re-entry testing is required for all faculty, staff and students who are returning to campus and who have not been on campus regularly during the summer. Individuals who fail to complete these measures will not be allowed to return to campus until the testing and training is completed. Compliance with Charger Healthcheck every three days is required. Continued non-compliance will result in further review through the Dean of Students, Human Resources, or Office of Academic Affairs and could result in progressive disciplinary action, which may include dismissal or termination. The Office of Academic Affairs, Human Resources, and the Dean of Students are developing protocols to address compliance issues. We will continue with messaging on the importance of and requirement to be tested, complete Charger Healthcheck every three days, social distance, and wear face coverings and other PPE. Student Testing and Notification Am I required to participate in re-entry testing? All students returning to campus prior to the start of fall semester will receive COVID-19 tests at no cost. Students will receive an email outlining the details and options for their testing process. If you are enrolled as a fully online/remote student and will not be coming on campus for any reason during the fall 2020 semester, re-entry testing is optional. Schedules will be verified. For more information go to the Student Testing Information page or contact the Student Health Center. Will there be sentinel testing of students? Sentinel testing of students will be conducted regularly to signal trends, identify outbreaks, and monitor the prevalence of COVID-19 on a randomized sample of students. Additional information will be coming soon. Will sentinel testing be mandatory for students? Sentinel testing, which will target a randomized sample of 4-5% of the general campus population (collecting no less than 2.5% of the sample), will be used to signal trends, identify outbreaks, and monitor the prevalence of COVID19 on UA System campuses. Sentinel testing is voluntary for most of the campus community, but is REQUIRED for students Living in on-campus residential housing (including Greek housing). Participating in intramural club sports. In registered student organizations that hold in-person meetings with ten (10) or more people. When will tests arrive for students participating in early move-in? Notifications are staggered according to scheduled move-in and return, beginning with early August move-ins and progressing from there. Those students who are registered for early move-in and return — for example, resident assistants, and others — will be among the first to receive notification from the testing company. Students should monitor their UAH email accounts for a message with details about testing. How do students submit their test results? GuideSafe™ Testing (formerly known as Stay Safe Together™) will submit student test results to the University on behalf of students who use the at-home test kit or test in person with GuideSafe™ Testing. Those who test privately, or need to share a prior positive, will need to email their official lab report to COVIDtesting@uah.edu from their UAH email account. Do I have to quarantine after I test (until I receive my results)? It will be required for symptomatic individuals or those who have been in close contact with someone who has tested positive to self-quarantine. Symptomatic students may not come in contact with members of the University community (students, faculty and staff) until they receive a negative test result. How long does it take to receive results once I send in my sample? If using the at-home kit, you should get your results within 72 hours after you ship your kit. If testing at an on-site location in Alabama, you should get your results within 48 hours of specimen collection. What if I don’t receive my results before I leave for campus? A negative test result is a prerequisite for returning to campus. Given the national testing situation, however, that may be difficult for some. If you encounter complications, contact the UAH Student Health Center, which may be able to assist depending on availability of test kits. What if I haven’t yet received the email with testing instructions? Messages are being sent to students in a staggered fashion based on move-in dates. Check your university email daily for updates. Where are the on-site testing locations in Alabama? There will be 13 locations in Alabama where in-state students may get tested. Testing at each location is scheduled by appointment only. Testing locations are not able to accommodate walk-up appointments. Auburn Birmingham* Huntsville Florence Hoover Huntsville Jacksonville Livingston Mobile Montgomery Talladega Troy Tuscaloosa* *Pilot testing location What if I test positive right before I leave to come to campus? First and foremost: take care of yourself. Students who test positive must follow the isolation and quarantine protocols of your state or place of summer residence for your protection and well-being. Do not come to campus if you test positive. Student Affairs and others across campus will do everything they can to address concerns or delays caused by a positive test. Your professors are prepared to offer remote options and other accommodations. You can work directly with your faculty members for a variety of resources to make sure you don’t miss anything. How do I submit my previous COVID-19 test results or the results of my test from a different provider? Those who test privately, or need to share a prior positive, will need to email their official lab report to COVIDtesting@uah.edu from their UAH email account. The self-administered test is not available because I live in NY, NJ, MD, RI or am under 18 years old. How do I test? Due to FDA restrictions, out-of-state minors (under 18), those living outside of the United States or residents of New Jersey, New York, Maryland and Rhode Island will not be able to participate in the at-home testing kit option for entry testing provided by GuideSafe™ Testing (formerly known as Stay Safe Together™). Students who are not eligible for an at-home testing kit have the following three options to complete the COVID-19 entry testing requirements prior to coming to campus: Identify a testing option (at personal cost) such as a drug store, your primary care physician, a local health department or drive-thru testing. This can include a testing option in your community or once you are in Alabama, as long as it is within the 14-day window of your entry to campus. GuideSafe™ Testing (formerly known as Stay Safe Together™), has 13 test locations set up across Alabama. To use this option, please email email@example.com now to register to receive a test at one of these locations once you are in Alabama. You will need your negative test results prior to arrival on campus, and before moving into campus housing. Contact the Student Health Center to see if they have other campus testing options available. Employee Testing and Notification Will testing be mandatory to return to campus? Faculty and staff, who are currently working remotely and will be returning to campus prior to the start of fall semester, are required to be tested and will receive COVID-19 tests at no cost. Faculty and staff already working on campus regularly will not be tested for re-entry and will be placed in the sentinel testing group. Those who continue to work remotely need not be tested now but must be tested before returning to campus. For more information, please visit the Faculty/Staff Re-Entry Testing Info page. Will there be sentinel testing of faculty and staff? Sentinel testing of faculty and staff will be conducted regularly to signal trends, identify outbreaks, and monitor the prevalence of COVID-19 on a randomized sample of approximately 4% of employees. Additional information will be coming soon. Will sentinel testing be mandatory? Sentinel testing will be voluntary for most of the UAH campus population. Additional information will be coming soon. Will COVID-19 testing be available on campus? Yes. For more information, please visit the Faculty/Staff Re-Entry Testing Info page. How will testing be conducted? All returning faculty, staff and students on UA System campuses will be tested for COVID-19 before or immediately following their return to campus. UA System campuses will have procedures to test any faculty, staff or student with COVID-19-related symptoms or who is arriving from an area identified as experiencing increased community transmission. Will there be regular notification of testing and positive tests among students and employees? Students and employees who participate in re-entry testing, sentinel testing, or point of care testing will be notified directly of their results. All of our preparation now and when implemented is designed to return the University to its fundamental mission while being consistent with public health policies, supplementing the notification process of the Alabama Department of Public Health. How will I be notified if I have been in contact with someone with coronavirus? As required by the UA System Health and Safety Plan, we will be using the GuideSafe™ Program (formerly known as Stay Safe Together™) platform developed by UAB. One feature of the platform is a voluntary COVID-19 exposure notification app that will alert users when they have come in close contact with individuals who tested positive. Charger Healthcheck What is Charger Healthcheck? Charger Healthcheck is a web-based COVID-19 assessment tool for employees and students that assesses the existence of any current COVID-19-related symptoms, exposure history, and testing history. The required assessment will help us all return to campus safely and help our community beat COVID-19. Charger Healthcheck is used to manage large groups and reduce the risk of further exposure to COVID-19. Charger Healthcheck informs public health and university officials about emerging symptom hot spots before these areas have catastrophic consequences. It also helps university health officials on prioritizing participants who might need COVID-19 testing. How does Charger Healthcheck work? Accessing Charger Healthcheck, a COVID-19 assessment tool, requires your Charger ID. Employees and students will log on regularly to share symptoms — even if you are feeling healthy — to ensure a safe return to campus. The initial survey takes about 20 seconds to complete. Subsequent surveys take about 10 seconds to complete. Employees and students are encouraged to complete Charger Healthcheck daily. UAH requires employees and students to complete it at least every three days and offers an option to get a reminder. If the survey responses indicate the user is symptom-free and has no close exposure to someone with COVID-19 illness, the individual is cleared to re-enter campus if all other re-entry requirements have been met. If Charger Healthcheck responses show the user is currently experiencing COVID-19 symptoms or has been exposed to someone with COVID-19, or has been diagnosed with COVID-19 in the preceding month, the user will not be permitted to re-enter campus until medically cleared by the Faculty and Staff Clinic or Student Health Center. If you have symptoms, contact your health care provider and notify Human Resources (for faculty/staff) or the Dean of Students (for students). Do not come to work or report to campus (CDC isolation guidance). The Faculty and Staff Clinic or Student Health Center will actively monitor your progress and follow up with you as necessary. Why do I have to report my symptoms so regularly? Because COVID-19 symptoms are a report at a single slice of time, students and employees should report their symptoms daily and are required to complete Charger Healthcheck every three days to confirm how they are feeling. Why is UAH requiring we use Charger Healthcheck? Charger Healthcheck, a COVID-19 assessment tool, informs public health and university officials about emerging symptom hot spots before these areas have catastrophic consequences. It also helps university health officials on prioritizing participants who might need COVID-19 testing. What am I required to do as a student/employee? Charger Healthcheck, a COVID-19 assessment tool, is required for employees and students as part of the re-entry to campus protocol. Employees and students are required to take the COVID-19: Basic Safety and Awareness Course, Charger Healthcheck course, sign the Charger Healthcheck/Stay Safe Together attestation statement, and then participate in Charger Healthcheck a minimum of every three days. Is Charger Healthcheck secure? Is my privacy protected? Charger Healthcheck, a COVID-19 assessment tool, is a HIPPA compliant platform. To access the tool, you will need to use your Charger ID. Charger Healthcheck is a tool for you to report COVID-19 symptoms and any exposure. It does not track your location. The Student Health Center, Faculty and Staff Clinic, and Human Resources will receive information to ensure those coming on campus are not showing symptoms. Will I remain anonymous? The Student Health Center, Faculty and Staff Clinic, and Human Resources will receive your information submitted with UAH Healthcheck, a COVID-19 assessment tool. The information is to ensure compliance and to identify employees or students who may need to be tested to further prevent the spread of COVID-19. How do I access the Charger Healthcheck? Do I have to use a smartphone? Charger Healthcheck is available at healthcheck.staysafetogether.org/30. You can use a smartphone, tablet or computer to complete Charger Healthcheck. Will I receive notifications or reminders to fill out Charger Healthcheck? Reminders will be sent via email to your UAH email account. There is also an option for you to receive text reminders. Compliance with completing Charger Healthcheck will be monitored. Those who do not comply with the required reporting will be subject to disciplinary action. Face Coverings and PPE What sort of face covering am I required to wear? Cloth face coverings made of common materials such as cotton that cover the mouth and nose and can be re-worn after proper cleaning are appropriate to wear on campus. Use of medical-grade N95 masks will be required for certain employees, including student employees, who are in situations where they are likely to come in contact with someone diagnosed with COVID-19, like clinical settings and emergency response. Will the University provide face coverings to students? Face coverings for residential students will be distributed at check-in. Tables for distribution of face coverings will be set up in each area for distribution for the first week of school. Is UAH going to provide PPE for faculty and staff free of charge? Yes. Each faculty and staff member will be provided at least one face covering free of charge PPE will be provided to employees appropriate to their job duties. I had a mask at the start of the semester, but it's lost now. Where can I find another one? In the event that we have extra, we will notify the student body where additional face coverings will be available. What if I cannot wear a face covering? Reasonable accommodations can be requested for those unable to meet these requirements. Students requesting accommodations should contact Disability Support Services. Faculty and staff requesting accommodations should contact Human Resources for assistance. What is the consequence if I do not wear a face covering where required? Appropriate face coverings are required. We will continue with messaging to remind our campus community of the importance of and requirement to wearing face coverings and other PPE. We believe the University community will join together to help each other. Continued non-compliance will result in further review through the Dean of Students, Human Resources, or the Office of Academic Affairs and could result in progressive disciplinary action, which may include dismissal or termination. The Office of Academic Affairs, Human Resources and the Dean of Students are developing protocols to address compliance issues. We will continue with messaging on the importance of and requirement to wear face coverings and other PPE. Will I have to wear a face covering in class? How about in my residence hall room? Face coverings are required in all UAH facilities, with limited exceptions. A face covering is not required in your own room or suite in University housing. However, it will be required in common areas, like residence hall lobbies. We also strongly encourage you to use a face covering in all public settings. Where else do I have to wear a face covering? Wear a face covering at all times while inside all UAH buildings. Face coverings are not required for individuals who are in their residence hall room or suite, working alone in their office or study room, laboratory, or studio subject to any non-COVID related safety requirements. Face coverings are not required when walking or exercising outside while maintaining an acceptable social distance. Face coverings are required when meeting with others within a confined space, such as an office, conference room, or other space. Face coverings include disposable or cloth masks and/or cloth face coverings over a person’s nose and mouth. Face shields are allowed to be worn by faculty who are teaching class and by faculty, staff, and students who approved in accordance with Policy 02.01.71 Safety and Health Requirements for Presence on UAH’s Campus during the COVID-19 Pandemic. Faculty may wear facemasks, face shields, or both while teaching. How do the city, county, state, or national guidelines and regulations for face coverings apply to me on the UAH campus? While on campus, you must follow all UAH safety and health requirements, including the use of face coverings, outlined in Policy 02.01.71 – Safety and Health Requirements for Presence on UAH’s Campus During the COVID-19 Pandemic Interim Policy. Academic Calendar and Schedule Will fall course delivery methods change again? The fall course delivery methods have enhanced flexibility for student scheduling. All UAH courses will be offered in a manner that allows students to complete them remotely and, where possible, courses will have an on-campus component to add value to the student experience. The four general types of instructional delivery we will have this fall are traditional in person courses, following the class schedule, hybrid courses that include both face-to face and online instruction with remote sections, following the class schedule; and fully online courses. Did the Fall 2020 Academic Calendar change? Yes. Changes are summarized below: Fall break is eliminated. The two days of fall break are added to the week of Thanksgiving. There will be no classes during the week of Thanksgiving. On-campus instruction will end Friday, November 20. Classes will resume for a week after Thanksgiving in a fully online format. Final exams will be conducted fully online December 7-11. Will an increase in cases affect the fall schedule? Changes to our timeline will be based on facts and evidence, including the number of positive cases, methods of transmission, hospitalizations and ability of campus and local officials to manage the impact of the virus on our campus. Decisions will be made in consultation with the UA System Health and Safety Taskforce and will be based on how best to maintain and protect the health and safety of faculty, staff, students and visitors. Will classes continue if the state or local governments require another lockdown or issue stay-at-home orders? The University will announce adjustments to instruction and campus operations if our local, state or federal government issues rules affecting the University. Classes and Academics What types of instructional methods will be offered (in-person, online, hybrid, etc)? For fall semester, UAH will employ four general instructional methods. Regardless of instructional method, faculty have worked hard to ensure a high quality learning experience for you. The four instructional methods are as follows: Traditional Courses are conducted in-person, on-campus following our regular course schedules. The traditional format will typically be used for courses that are specialized, have a small number of students, or require physical presence (e.g., laboratories, studios, and clinical rotations). Hybrid Courses consist of a combination of traditional (face-to-face) and online instruction. In these courses, students will come to campus for approximately half of the sessions (see Blue/Silver Schedule information), and will complete the other half of the course via remote learning. Hybrid courses comprise the majority of class offerings this fall. Hybrid courses are designated with a Y in the course schedule. Remote Sections are associated with a hybrid or traditional course and are designed to allow students to complete the course without coming to campus. Students are able to complete a hybrid or traditional course without coming to campus even when a fully online section is not available. These sections may require virtual attendance at the scheduled class time or utilize recorded material and assignments from the hybrid/traditional course in ways that allow students to access and learn the material remotely. Remote sections are designated with an R next to the section number in the class schedule (e.g., MKT 301 01R). Online Courses are designed from the ground up to be completed fully online. The course includes a variety of assignments, activities, recordings, and exams. There is no traditional, on-campus component. Online courses are designated with an O in the course schedule. What is the Blue/Silver On-Campus Schedule? In order to promote safety and health through social distancing, we have to reduce the number of students in a classroom at any given time and on the campus as a whole. To accomplish this goal, attendance in on-campus sessions of hybrid courses is rotated based on the last digit of a student’s A# (you can see your number listed on your Charger ID card). Students, whose last digit of their A# is 0-4, are in the BLUE group and will attend class sessions that occur on Mondays and Tuesdays. Students, whose last digit of their A# is 5-9, are in the SILVER group and will attend class sessions that occur on Wednesdays and Thursdays. If you are in the BLUE group, you would come to campus for the Monday sessions of your Monday/Wednesday (MW) hybrid classes, and for the Tuesday sessions of your Tuesday/Thursday (TH) hybrid classes. If you are in the SILVER group, you would come for the Wednesday sessions of your MW hybrid classes, and for the Thursday sessions of your TH hybrid classes. If you are scheduled to attend a traditional course on a day that conflicts with your group designation, you should come to campus for that class period. Fridays are left open for special courses and activities, and students from either group should come to campus if their class is scheduled for that day. Students may come to campus in the evenings, Fridays, Saturdays, and Sundays to access academic support provided by Salmon Library, the Student Success Center and other resources which will be available both on-campus and remotely. How do I attend classes if I am isolated or quarantined? Remote instruction will be available to you. Be certain to contact your instructors to notify them of your situation and that you will continue to take the course remotely until you are able to return to campus. Can I complete all my classes remotely? We have designed the fall class schedule so that there is either an online course or a remote section of a hybrid or traditional course available to you. If you have any difficulty in registering for remote instruction, please contact your advisor. What if I am too sick to attend class remotely? The most important thing for you to do is to take care of yourself and get well. For your courses, e-mail the Dean of Students, your professors, consult your syllabus, and contact your advisor for any assistance you may need. How will classrooms be different? All students and faculty are required to wear a face covering in the classroom and remain six feet apart. Classroom layouts will maintain at least 6 feet between each person. Hand sanitizer stations will be at the entrances to every building. Each classroom will have cleaning materials for faculty and students to use to clean their own spaces. Enhanced cleaning measures will be in place. Will professors and advisors have office hours? Faculty and academic advisors will have online options for office hours. In instances where an in-person meeting is needed, face coverings will be required. Can I go study in the library with a group of classmates? Yes. Face coverings and social distancing are required inside Salmon Library. Groups of students who do not live together should consider meeting outside or meeting remotely. Salmon Library offers remote options to access resources. Will student support services be open? Yes, critical services, such as Career Services, the Counseling Center and Student Health Center will continue with enhanced remote availability. Academic support services including the Library, Disability Student Services (DSS), Testing Services, and Student Success Center will continue to support students in person and remotely. The Student Success Center will provide enhanced remote options. Student Life and Athletics Will the University Fitness Center be open? Yes. The University Fitness Center is open with enhanced distancing and cleaning. Can student groups meet? Yes. UAH Student Life will assist student organizations, including Greek organizations, to comply with all campus restrictions on social events. Larger physical spaces will be identified to allow for greater social distancing for face-to-face events and meetings. Student groups will be assisted in their efforts to educate and train on health promotions, and to maintain required distancing and other safety protocols. Student groups will be expected to have social distancing and PPE plans for events and meetings, must abide by all university-imposed limitations on event size, and must keep attendee lists to assist with exposure notification. Online options such as Zoom meetings will also facilitate group participation. Will there be campus events? Until further notice, the following restrictions apply to all academic and social events: Event Registration: All academic or social events must be pre-registered with the Office of Academic Affairs or the Office of Student Affairs. Event registrations must be updated following the event to include a comprehensive list of attendees, and maintained for at least 14 days following the event. Limitations on Attendance: Events are limited to 2 hours in duration. The capacity of all social and academic events must comply with all applicable health ordinances in place when the event is registered and hosted. Social event attendance may not exceed 50 people indoors or 100 people outdoors. All academic events hosted by a faculty member or department are subject to the same limitations imposed in a class setting. Event organizers must comply with all campus and System-wide policies for screening event attendees, including the use of the UAH Charger Healthcheck and its features. Off-campus Events: Until further notice, no student organizations may hold off-campus events. This includes parties, swaps, formals, and other social gatherings. This restriction applies regardless of whether the event is organized by the student organization or on its behalf by some of its members or someone acting on their behalf. Academic events hosted off campus must have special written approval from the Provost. How is UAH protecting student-athletes? Student-athletes who are on campus are receiving targeted education, daily screening and regular testing by our sports medicine staff, in conjunction with conference recommendations. Will there be athletic events, including hockey, in the fall? Final plans about athletic events will adhere to NCAA, GSC, WCHA, CDC and all applicable health guidelines. Information on changes about events, venues and guidelines for attendees will be made available as soon as they are known. Housing What will be different about my University housing? COVID-19 will require some changes, especially in common areas such as building kitchens and laundry where social distancing is required. We will remove most items that can be touched by multiple people, and will arrange furniture to promote social distancing. Housing access by non-UAH visitors will be limited; staff will wear personal protective equipment; education and training will be required for re-entry; and staff will utilize enhanced cleaning techniques to ensure high-touch surfaces are disinfected. Will move-in be different this year? Yes, and no. Move-in will be more staggered with distancing to best protect the safety of students, families and staff. The same UAH spirit and helpfulness will greet you and welcome you back. Details, including the schedule and information on the sign-up process for fall move-in, can be found at UAH Housing and Residence Life. What happens if I or one of my roommates is diagnosed with COVID-19? Isolation spaces will be provided for any on-campus students who test positive, are asymptomatic, and/or who may have come into close contact with someone who tested positive. UAH has had a designated quarantine location since March and will increase access as needed. Isolation and quarantine procedures will be in accordance with medical guidance, and will be consistent with the latest CDC and Alabama Department of Public Health guidance. Those with questions can call UAH Residence Life. Will I be required to isolate or quarantine if I live off campus? The expectation to abide by requirements applies equally to students living on- and off-campus. Students who live off campus are strongly encouraged to follow isolation/quarantine guidance as required by law and public health guidelines. Students in off-campus housing who fail to follow isolation requirements and return to campus will be in violation of the Student Code of Conduct and subject to disciplinary measures. Will dining locations be open? Yes. The health and safety of all diners and food service staff is a top priority. The UAH dining staff is taking great care to promote continued high standards of cleanliness. Along with PPE worn by staff and markers and signs to identify appropriate social distancing, the dining locations will offer more grab-and-go options. Students are encouraged to use the GrubHub application to order from our retail locations for a pickup-and-go option to avoid the line. For up-to-date information on schedule and service options, visit UAH Dining. Employees When will employees know when to come back to work on campus? Some employees will continue to work remotely after the end of limited business operations. For employees working on campus, supervisors may consider alternate work hours or staggered schedules. Employees will be notified by their supervisor of their expected return date to campus, requirements for re-entry to campus, any modifications to work arrangements, and ongoing expectations post re-entry. Will employees have to use their sick leave if they test positive? The Families First Coronavirus Response Act was signed into law on March 18, 2020 and requires The University of Alabama in Huntsville to provide employees with emergency paid sick leave and expanded family and medical leave for specified reasons related to the ongoing COVID-19 pandemic, including time-off for COVID-related personal illness, care of an immediate family member, and/or childcare due to school closure or unavailable childcare. Training resources and additional guidance on EFML and EPSL are available on the Human Resources web page. An employee who tests positive for COVID-19 should immediately contact Human Resources at firstname.lastname@example.org. Will employees who have been exposed to someone testing positive have to use their leave time for the quarantine period? The Families First Coronavirus Response Act was signed into law on March 18, 2020 and requires The University of Alabama in Huntsville to provide employees with emergency paid sick leave and expanded family and medical leave for specified reasons related to the ongoing COVID-19 pandemic. An employee who has a close contact with some who tests positive for COVID-19 should immediately contact Human Resources at email@example.com.