updated 2/10/16 ARTICLE I. Membership Meetings Section 1. Annual Meetings: There shall be an annual meeting of the members of the University of Alabama in Huntsville Retirees Association (UAHRA). This meeting shall be held each May at a time and place designated by the Board of Directors. At such meeting the members of the UAHRA shall transact such businesses may properly be presented for action by the members. Other items of interest may be introduced for future consideration. Section 2. Other Meetings. There may be other meetings of the members as the Board directs. Section 3. Notice of Meetings. The Secretary shall provide notice of the time, place, and purpose of all meetings of the membership. Section 4. Quorum. A quorum for actions of UAHRA shall be attained whenever at least one officer is present and fifteen (15) members are present. ARTICLE II. Composition of the Board of Directors The Board responsible for governing the Association shall be composed of six (6) to nine (9) elected members. The President shall serve as chairperson of the Board. The remaining officers shall be: The Vice President (also, President Elect), Secretary, and Treasurer. The outgoing elected Board members shall serve as a Nominating Committee to propose new Board members and the President shall appoint a chairperson of that committee. ARTICLE III. Meetings of the Board Section 1. Planning Meeting: The Board shall hold a planning meeting within one (1) month after the annual meeting to approve the Chairpersons of the standing and other committees and to plan the work of the UAHRA for the ensuing year. The President shall designate the time and place of the meeting. Section 2. Regular Board Meetings: The Board shall meet monthly, unless otherwise agreed. The Board shall establish the time and place of such meetings. Section 3. Special Board Meetings: Special meetings of the Board may be held upon call of the President, or upon request of any three (3) members of the Board. Section 4. Notice of Board Meetings: The Secretary shall give notice of each meeting of the Board to each of its members. Section 5. Quorum: A majority of the members of the Board shall constitute a quorum. ARTICLE IV. Membership Dues Section 1. Organizational year: The organizational year shall begin October 1. Section 2. Amount: The amount of annual or lifetime dues shall be based on the following categories of membership: (a) Retiree (from UAH) $10.00 (b) Retiree and retired spouse (both from UAH) $15.00 (c) Retiree (from UAH) and retired spouse (other than from UAH) $17.50 (d) Retiree (from UAH) and non-retired spouse $20.00 (e) Surviving spouse of retiree (from UAH) $10.00 (f) Other individual applications as approved by the Board of Directors (see UAHRA Constitution, Article III, Section 1, Subsection 2) $20.00 (g) Lifetime $100.00 (for one) $150.00 (for retiree and spouse) (h) A new retiree will receive a complimentary membership for the remainder of the organizational year in which he/she retires. Section 3. Dues period and Time of Payment: Dues shall be paid for the organizational year, which is also the fiscal year for UAHRA. They are due on October 1 and shall be paid no later than January 1 to maintain active membership ARTICLE V. Committees Section 1. Standing Committees:Standing Committees, as determined by the Board, shall carry out the purposes of UAHRA. The chairperson and members of each committee shall be designated by action of the Board. Standing Committees may appoint subcommittees, which shall report to them. Members of Standing Committees shall serve a one (1) year term and are eligible for successive reappointment. Section 2. Ad Hoc Committees:The Board may appoint ad hoc committees for the study of special needs and problems. The Board shall designate a chairperson for each of these committees. These committees shall report to the Board and shall serve at its pleasure. ARTICLE VI. Amendments The Board, by a two-thirds vote, may amend By-Laws at any regular or special meeting, providing that the proposed amendment has been circulated to the Board at least one (1) week before the meeting at which time the amendment is to be considered. Any member of the UAHRA may propose amendments. ARTICLE VII. Memorial Gifts Members of UAHRA who pass away shall have a memorial gift of $50.00 from the UAHRA fund donated in their memory to the UAHRA Scholar- ship Fund. The Secretary will send a condolence card to the family of the deceased member. ARTICLE VIII. Membership Directory In April of each year the Board will publish and distribute to all active members a directory of active members.