Laptops and GPS

Prior to any travel outside the U.S. Please check out the link below for Travel Alerts and Warnings: http://travel.state.gov/

Travel outside the U.S. be it for business or personal pleasure, can present export control issues for UAHuntsville employees, faculty, and staff. There are government regulations that affect:

• Taking items with you on a trip in support of your work or conference such as
• Laptops (personal or UAH property)
• Encryption products
• Data/technology
• Blueprints, drawings, schematics
• Supplying certain technologies/data at a “closed” conference or meeting (not open to all technically qualified members of the public, and attendees are not permitted to take notes)
• Travel to sanctioned/embargoed countries http://www.treasury.gov/resource-center/sanctions/Programs/Pages/Programs.aspx
• Doing business with certain people or entities

What this means is that a license could be required from the Departments of Commerce, State, or Treasury, depending on what you are taking and the country you are traveling to. Another aspect to consider is that a license could also be required if you are providing a defense service* to a foreign person. Direct access to ECCNs and other export-related information made available by manufacturers.

Fortunately, travel to most countries does not usually constitute an export control problem. In some cases, an exception or exemption to the license requirements is available. Please review the Laptop and GPS Decision Tree to see if you meet the requirements for the Exception to a License.

Personal Equipment

UAHuntsville or owned by individuals or entities

Once the forms from the Decision Tree are completed they will be submitted to the Research Security Administration Office where they will be subject to audit and maintained for 5 years.

For individuals maintaining a Personnel Security Clearance through DoD a Foreign Travel Briefing and Debriefing Forms are also required.
Please Contact the Research Security Administration Office if you have any questions regarding export control issues related to your projects or travel outside the U.S. at 256-824-6444, or via email at dn0003@uah.edu or denise.spiller@uah.edu

*A defense service means the furnishing of assistance (including
training) to foreign persons in the design, development, engineering, manufacture, production, assembly testing, repair, maintenance, modification, operation, demilitarization, destruction, processing or use of a defense article. A defense service also includes furnishing to foreign persons any technical data which is required for the design, development, production, manufacture, assembly, operation, repair, testing, maintenance or modification of defense articles.