Administrative Memo OSP 07-06
Supercedes ORA 97-01
|Subject:||Sponsored Award Budget Changes|
|From:||Gloria Greene, Director|
Banner, the UAH accounting software, is designed to work with budget pools. These pools are: 6000 fringe benefits, 7000 operating expenses, 8100 equipment, 7500 departmental transfers. In the past, sponsored award budgets (research accounts and cost sharing accounts) have been submitted with amounts line-item budgeted in specific account codes. This method of budgeting causes complications in Accounting which often leaves overruns in the specific account codes. As a result, the departments initiate a budget change to clear specific account code overruns even though the award in total is not overrun, creating a considerable amount of paper shuffling.
Sponsored award budgets are be submitted in the account code pools listed above. Please note that the account code pools are not to be used for posting actual expenditures and encumbrances (i.e., 6500, 7000, etc.). Expenditures should be posted to specific account codes (examples: 7430 chemical supplies, 7220 travel expense, 8101 equipment, etc.).
In order to make extensive use of these procedures and avoid unnecessary demands on the departments, OSP will take the initiative to modify future incoming budget changes to comply with this process.
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