The Social Security Administration, a government agency, is responsible for issuing a SSN to U.S. Citizens, Permanent Residents, and others who are legally employed in the U.S. Only people who are eligible to work in the U.S. will be eligible to apply for a SSN since the purpose of a SSN is to track wages and payments made to the Social Security System. The SSN will be required by the UAH payroll department for all employees.
New employees should take their offer letter from Human Resources along with their passport, I-94 card and I-797 notice (H1B) or DS-2019 (J-1) to the Social Security Administration located at 4970 Research Drive, Huntsville AL to apply for the SSN number. Generally the number will take between 2-4 weeks to be processed and for the SSN card to arrive. Once the number is issued you must bring the card to the payroll office and to your hiring department so they may update important departmental forms/data.
The Social Security Number has also become a standard ID number to track an individual’s credit history in the U.S. Please be aware that businesses will often ask you for your SSN prior to opening an account. By law NO person is required to provide their SSN to initiate a business contract but not providing a number will make it more difficult for the business to assess your risk because they will have no access to your contractual/credit history. Many U.S. Citizens, in fear of identity theft, are now refusing to provide their SSN to businesses except in very limited circumstances. Should you have problems with a business and want more information about how you can navigate in the U.S. without using your SSN please speak with the Scholar Advisor.