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Determining the Appropriate Visa Type (pdf)
Situation 1:
"We're inviting someone to campus from abroad and we'd like to pay an honorarium and/or reimburse expenses…" (Reimbursements alone do not require SSN or ITIN, if paid an honorarium SSN or ITIN is required)
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Visa type
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Allows
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Recommended
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J-1 Short-term Scholar*
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Any type of payment Application for SSN
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Alternate
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B-1/B-2 or Visa Waiver
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Limitations exist regarding honorarium and period of stay. Individual must have an SSN /ITIN
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Situation 2: "We're hiring an international student graduating from a U.S. institution…"
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Visa type
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Allows
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Recommended
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F-1 Optional Practical Training
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May have authorized employment from 12 to 29 months post graduation. Must apply with the student advisor on the campus they graduated from
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Alternate
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J-1 Academic Training*
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Up to 18 months of employment in field of study or up to 36 mo. as postdoctoral researcher
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Situation 3:
"We're hiring a non US Citizen or Resident for non-tenured teaching/research position…"
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Visa type
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Allows
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Recommended
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J-1 Short-term Scholar* TN (Canadian or Mexican Citizen) J-1 Scholar/ Researcher/Professor
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6 month maximum 1 year increments (indefinite)
5 years maximum
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Alternate
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H-1B Temporary Worker
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6 years maximum
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Situation 4: "We're hiring a non US Citizen or Permanent Resident for a tenure-track or tenured position…"
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Visa type
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Allows
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Recommended
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H-1B Temporary Worker
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6 years maximum
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Alternate
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O-1
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If H-1B isn't available If H-1B isn't available
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* Individuals may be subject a two year physical presence requirement
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