Orientation-new hire forms

Onboarding

Onboarding Forms:  Staff Employees 

Please read and follow the instructions below to begin. The employee is responsible for making sure all paperwork is printed, filled out completely, then hand-delivered to the appropriate processing department. Failure to properly complete and submit all paperwork to Human Resources may result in delay of receiving your paycheck.

Please printout and complete the following forms below.  Forms must be submitted to Human Resources during your scheduled onboarding session.

I-9 Form This form must be completed no later than the first day of employment. The I-9 form provides identity and work eligibility. After you have read the instructions, please go to page 3 and complete Section 1 only.  A University representative will complete Section 2 of the I-9 form.  One or two forms of identification are required.  Some examples are U.S. Passport, drivers license, social security card, birth certificate, etc. 
Employee Profile The employee profile allows the HR Office to collect personal information for the employee database.  It provides biographical data, military history, educational data and emergency contact information.
Authorization for Direct Deposit This form authorize the UAH payroll office to deposit your payroll check electronically.  You must attach a voided check or deposit slip as the bank routing number and account number are required.
Parking Decal Employees may purchase  their permit online at www.parking.uah.edu or in person at the UAHuntsville Police Department. Vehicle Registration and Parking Decal are required for all faculty and staff employees that park on campus. 
Alabama State Tax Form (A-4)
State Employee Withholding Exemption Certificate.
  • If you qualify for an exemption from state withholding, click here;  
  • If you qualify to claim an exemption as a nonresident military spouse, click here
Federal Tax Form (W-4) Federal Employee Withholding Exemption Certificate.
Drug Policy The University is subject to the requirements of the Drug Free Workplace Act of 1988 and has adopted a policy for compliance with that Act.
Indebtedness Policy The University accountability policy in which payroll deductions shall be used as a means of collecting delinquent debts owed by University employees to the institution, whether such debts are employment related or not and whether such debts are incurred during or prior to the period of employment.