New Employee Orientation
Welcome to the University of Alabama in Huntsville!
Employees hired in an on-call, temporary or part-time position must complete orientation online.
Please read and follow the instructions below to begin your online orientation: The employee is responsible for making sure all paperwork is printed, filled out completely, then hand-delivered to the appropriate processing department. Failure to properly complete and submit all paperwork to Human Resources may result in delay of receiving your paycheck.
Step 1- Please printout and complete the following forms:
The following forms must be completed. Click below to download:
|I-9 Form||This form must be completed within your first three(3) working days of employment The I-9 form provides identity and work eligibility. After you have read the instructions, please go to page 3 and complete Section 1 only. A University representative will complete Section 2 of the I-9 form. Two forms of identification are required Some examples are U.S. Passport, drivers license, social security card, birth certificate, etc. (for an all inclusive list please refer to the back of the form I-9 which is mailed with offer letters from the Staff Employment Office.|
|Employee Profile||The employee profile allows the HR Office to collect personal information for the employee database. It provides biographical data, military history, educational data and emergency contact information.|
|Authorization for Direct Deposit||This form authorize the UAH payroll office to deposit your payroll check electronically. You must attach a voided check or deposit slip as the bank routing number and account number are required.|
|Parking Decal||Vehicle Registration and Parking Decal are required for all faculty and staff employees that park on campus. This form authorizes payroll deduction for your vehicle(s) registration.|
|Alabama State Tax Form (A-4)||State Employee Withholding Exemption Certificate.|
|Federal Tax Form (W-4)||State Employee Withholding Exemption Certificate.|
|Drug Policy||The University is subject to the requirements of the Drug Free Workplace Act of 1988 and has adopted a policy for compliance with that Act.|
|Indebtedness Policy||The University accountability policy in which payroll deductions shall be used as a means of collecting delinquent debts owed by University employees to the institution, whether such debts are employment related or not and whether such debts are incurred during or prior to the period of employment.|
|Online Orientation Checklist and Acknowledgement Form||Please complete and sign the forms to acknowledge the completion of your online orientation.|
Step 2-University Policies and Procedures
Please download and read the following University policies and procedures:
- The Staff Handbook
- Computer Email Account Policy
- Cyber Safety
- Drug Policy
- Email Activation Guide
- UAlert Emergency Notification System
- Employee Occupational Injury Policy
- Indebtedness Policy
- Vehicle Safety Management Program
- Schedule of Bi-Weekly Pay Dates
Step 3 - FERPA Training
All employees who will be working on campus are required to complete FERPA training.
FERPA is the Family Educational Rights and Privacy Act, originally enacted by Congress in 1974. It is also sometimes referred to as the Buckley Amendment, after a United States Senator who sponsored the legislation. The statute applies to any educational agency or institution that receives federal funding; this includes, then, nearly all elementary, secondary, and post-secondary institutions in the United States.
Step 4- Submit forms to the Employee Benefits Office:
Wednesday afternoons between 2:00 p.m. - 5:00 p.m.
Shelbie King Hall Room 102
(256 ) 824-6640
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