General Policies

  • YOU MUST ENROLL HALF TIME TO RECEIVE STUDENT LOANS.

  • YOUR PELL GRANT WILL BE REDUCED PROPORTIONALLY IF YOU ENROLL LESS THAN FULL TIME.  IF YOU WITHDRAW, YOU WILL LIKELY HAVE TO REPAY SOME OR ALL OF YOUR AID.

  • YOU MUST NOTIFY OUR OFFICE OF OTHER TUITION ASSISTANCE YOU WILL RECEIVE. IF YOU DO NOT REPORT OUTSIDE ASSISTANCE, YOUR AID MAY BE REDUCED.

  • YOU MAY REPORT OTHER ASSISTANCE IN THE AWARD FOR AID YEAR SECTION OF THE RESOURCES/ADDITIONAL INFORMATION TAB OF STUDENT SELF SERVICE

You should understand that, by accepting your financial aid award, you give UAH permission to use these funds to pay any and all direct institutional charges incurred incidental to enrollment.

Additional Awards - Students who receive educational awards from sources other than UAH must notify the Office of Student Financial Services immediately. Failure to do so may cause the student to be in an over-award situation according to federal and state regulations and may require an immediate repayment of funds that have been disbursed.

Availability of Funds - All financial aid commitments are contingent upon the receipt of total federal and state allocations.

Change of Status - UAH reserves the right to adjust or cancel any aid if there is a change in the academic or financial status of any aid recipient.

Drug Convictions Policy - By law, some students who have drug-related convictions under any federal or state law may be ineligible for federal student aid. 

First Time UAH Borrowers - Loan proceeds for first time UAH borrowers cannot be disbursed until the student has completed the loan entrance interview process. First time borrowers should complete the entrance interview and promissory note to receive award(s).

Graduate students - Are not eligible for Pell Grants, Subsidized Student Loans, and other aid specifically awarded for undergraduate studies.

Most financial aid awards (other than Pell Grants) - require that you enroll at least half-time in order to remain eligible for funding. In order to be enrolled at least half time for financial aid purposes you must enroll for a minimum of 6 undergraduate hours or 4 1/2 graduate hours. Audit courses do not count.

Payment of Awards - Grant, loan, and scholarship proceeds will be credited to the student account at the beginning of each term according to applicable federal, state, and institutional rules and regulations.

Refunds - Financial aid and other refunds are issued by the Bursar's office. Student aid proceeds are credited to the student's account and any resulting credit balance is refunded. Please be sure that your mailing address is correct in UAH's database. You may enroll in our direct deposit program.

Refunds are generally received within 10 days after the student aid creates a credit balance on a student's account. 

Pell Grants - you must enroll full-time in order to receive your full Pell Grant entitlement. Students enrolling on a less than full-time basis will have their grant prorated according to the following general prorations. Students who are awarded a small full time grant (less than $1176 annually) may not be eligible for less than full-time awards.

Year Round Pell Grant Policy

Undergraduate Enrollment Level
Full-time
3/4-time
1/2-time
<1/2-time
Hours taken
12+
9-11
6-8
<6
Estimated Pell Proration
100%
75%
50%
25%

Satisfactory Academic Progress - Students must maintain satisfactory academic progress as defined in the Satisfactory Academic Progress Policy below in order to remain eligible to receive financial aid.

Student Employment - Any amount listed on your financial aid award notification for Work-Study is only an estimate of potential earnings. Students will be paid only for work performed. Students who do not perform satisfactory work or who do not work the hours assigned to them will be terminated from the Work-Study program.

Student Loans - Student loan proceeds may be delivered to the student only for the period indicated on the loan disclosure statement sent by the Direct Loan Servicing Center (LSC). If a student ceases to be enrolled at least half-time, loan proceeds must generally be returned to the LSC.

Debt Calculations - The average indebtedness of UAH borrowers is calculated by dividing the number of borrowers in a given academic year into the total amount borrowed by all students over a four year range. For academic year 2009-2010, the average amount borrowed by UAH students was $21,466.00.

Summer Terms - Students desiring assistance for a summer term may be required to complete a separate form for possible summer funding. Summer funding is generally limited to loans for students who have not borrowed the annual maximum for their classification during the regular academic year.

Primary Education - You must have a high school diploma or have completed the GED before you can receive federal financial aid.


Return of Title IV Funds Policy

The Return of Title IV Funds Policy applies to all federal financial aid programs (except Federal Work Study), including Pell Grants, Supplemental Educational Opportunity Grants, State Grants, Student Loans, and Parent Loans.

Under this policy students will be required to return financial aid funds received that are in excess of earned financial aid for the term within 45 days of withdrawal. The percentage of the semester completed is the percentage of aid earned. This percentage is calculated by dividing the number of days attended by the number of days in the semester. For example, if a student withdraws on the thirtieth day of a semester 100 days in length, the student will have earned 30 percent of the aid received (30/100 = .30). The unearned 70 percent would be subject to the return policy and would have to be repaid within 45 days.


Students who remain enrolled at least 60 percent of the term are considered to have earned 100 percent of aid received and will not owe a repayment of aid received.

Therefore, students considering withdrawing are encouraged to check with the Office of Student Financial Services to determine what amount, if any, of their award must be repaid. 

If a student fails to complete any courses for a particular term, they may be required to present proof of attendance, such as graded coursework or memo from an instructor. Failure to do so may result in a prorated calculation of eligibility and repayment of some or all federal aid for the term. Grades of F, I, X, U and W are considered not completed. 


Satisfactory Academic Progress Policy

All students at the University of Alabama in Huntsville who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. UAH's standing committee on financial aid has approved the following standards defining satisfactory academic progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress status will be determined at least once each year.

Undergraduate Students - An undergraduate student is considered to be making satisfactory progress if he or she: 

Is admitted and enrolled as a degree seeking student

Meets the required qualitative measure for financial aid recipients

Maintains measurable progress toward the completion of the degree

Completes degree requirements within a reasonable length of time


Required Qualitative Measure: In order to meet the required qualitative measure, the student must maintain a minimum overall UAH GPA as follows:

Hours earned
Minimum UAH GPA required
0-63
1.9
64+
2.0
Graduate students
3.0

Measurable Progress Requirement. In order to maintain measurable progress toward the completion of their degrees, students must successfully complete 67 percent of all UAH credit hours attempted. (Hours attempted include non credit courses, dropped courses, withdrawals, and incomplete courses.)

Example A: If you have attempted 32 credit hours and successfully completed 26 of those hours, dropped 3 hours and failed 3 hours, your completion rate will be 26 hours earned divided by 32 attempted = 81.2 percent completion rate. You meet the measurable progress component of this requirement.

Example B: If you have attempted 32 credit hours and successfully completed 20 of those hours, and dropped, failed, repeated, have an incomplete in, or withdrew from the other 12, your completion rate would be 20 divided by 32 = 62.5 percent completion rate. You do not meet the measurable progress component of this requirement and you are not eligible for financial aid assistance.

Reasonable Length of Time Requirement. At UAH, reasonable length of time for the completion of a degree program is generally defined as no more than 150 percent of the normal time required to complete a degree program. Coursework that transfers into a degree program will adjust the time frame accordingly.

Example A: If your degree requires that you complete 120 credit hours, your reasonable length of time will be 120 hours X 150% = 180. You will be within your reasonable length of time during your first 180 hours of attempted course work.

Example B: If your degree requires that you complete 120 credit hours and you have transferred in 54 hours, your reasonable length of time will be 120 - 54 transfer hours = 66 times 150% = 99. You will be within your reasonable length of time during your first 99 hours of course work attempted at UAH.

Second Bachelors: A student who is working toward a degree level that he or she has already completed or exceeded (i.e., second bachelor's degree) will have his or her reasonable length of time established at no more than 100 percent of the normal length of the program minus any coursework that transfers into the program.

Second Bachelors Example: If your new BS degree requires 120 credit hours and UAH allows 65 hours from your first degree to count toward your second degree, your reasonable length of time will be 120 credit hours - 65 from your first degree = 55. You will be within your reasonable length of time during your first 55 hours of course work attempted on your second degree.

Graduate Students. Graduate students are considered to be making satisfactory progress if they comply with the academic regulations and time frames described in the UAH Graduate School catalog.


Reinstatement of Financial Aid Eligibility

If you are ineligible for financial aid because you have not maintained satisfactory progress toward completion of your degree, you may reapply for financial aid when you have cleared the deficiency and are again progressing satisfactorily according to the requirements outlined above. When mitigating circumstances are involved, you may appeal this decision. 

To do so, you must:

1. Draft a letter of appeal to the Financial Aid Appeals Committee requesting reinstatement. Your letter must include:

The reason(s) why satisfactory progress is not being made

Any documentation that supports the rationale for the appeal

3. Complete a Financial Aid appeal form.

2. Submit your letter of appeal to the Office of Student Financial Services with the supporting documentation mentioned above.

An appeal board will review your letter, and a decision will be made within two weeks. Appeals may be approved without provision, or they may be approved provisionally - entailing a probationary period in which you must earn a given number of credit hours and/or specified GPA. Appeals may also be denied. It is your responsibility to initiate any appeal for financial aid eligibility. Appeals for academic reinstatement granted by the UAH Registrar or other departments do not constitute reinstatement of financial aid eligibility.

Decisions of the Appeal Committee are final. 


Course Repeat Policy

It is important to note that the financial aid course repeat policy is different than the UAH course repeat policy. Financial aid will only pay for a repeated course one time. With the exception of certain required dissertation and thesis courses, repeated courses will be excluded from the enrollment calculation and will not be paid for with federal financial aid (this includes student and parent PLUS loans). Additionally, repeated courses will be counted as hours attempted but not earned when calculating percentage of courses completed. Again, this is different from the UAH course repeat policy, which may be found in the UAH Catalog. 

Example 1

Period

Course

Result

Eligibility Status

Fall 2010

English 101

Fail

Eligible

Spring 2011

English 101

Pass

Eligible

Summer 2011

English 101

Pass (1st Repeat of Previously Passed Course)

Eligible

Fall 2011

English 101

2nd Repeat of Previously Passed Course

Not Eligible Toward FT Enrollment

Example 2

Period

Course

Result

Eligibility Status

Fall 2010

Math 101

Fail

Eligible

Spring 2011

Math 101

Pass

Eligible

Summer 2011

Math 101

Fail (1st Repeat of Previously Passed Course)

Eligible

Fall 2011

Math 101

2nd Repeat of Previously Passed Course

Not Eligible Toward FT Enrollment

Example 3
An institution can pay a student when repeating a course (or its equivalency) an infinite number of times if all previous attempts were failures. 

Period

Course

Result

Eligibility Status

Fall 2010

History 101

Fail

Eligible

Spring 2011

History 101

Fail

Eligible

Summer 2011

History 101

Fail (1st Repeat of Previously Passed Course)

Eligible

Fall 2011

History 101

Allowed to be included in the definition of FT enrollment

Eligible Toward FT Enrollment


Financial Aid Packaging Policy

Financial aid recipients are selected in accordance with U.S. Department of Education guidelines governing distribution of Title IV funds. Limited funding programs such as Federal Work Study and Federal Supplemental Educational Opportunity Grants are awarded to eligible students chronologically based on application completion date until funds are exhausted. In general, federal financial aid is awarded for fall and spring semesters (Pell Grants are awarded year round under certain conditions) and disbursed at or near the beginning of each semester. 

Borrower's Rights and Responsibilities Statement