FEDERAL WORK STUDY PROGRAM
The purpose of Federal Work Study (FWS) program is to provide students with part-time employment to help meet college costs and, if possible, provide work experience in a related field. FWS is federally funded and need-based. Your eligibility is determined from information you provide on your Free Application for Federal Student Aid (FAFSA) or Renewal FAFSA. To be eligible, you must show need on your federal need analysis report. The number of hours you may work will depend upon your financial need. A variety of FWS positions are available. Virtually every college and department uses FWS in some capacity.
READY TO GET STARTED?
Work Study Guidelines
- Be a U.S. citizen, national, or permanent resident;
- Show need on your FAFSA or Renewal Application need analysis report
- Maintain satisfactory academic progress
- Be enrolled at least half-time as an undergraduate or graduate student; and
- Not have defaulted on or owe a refund to any aid program.
- Students must sign the application form which informs them that their employment is dependent upon the return of a satisfactory criminal/sexual offender background check.
You must have a completed FAFSA on file to verify your eligibility to participate in the Federal Work-Study Program. Once you have verified your eligibility you may begin the search our list of Job Openings. Openings will post the first day of classes for the current term.
For more information on Federal Work Study program contact Mrs. Karen Roland by email, or call 256.824.2759.
UAH allows students to view current opening and choose which positions they wish to apply for. The current openings list will provide you with a contact person, phone number, and brief job description. It is up to the student to make the initial contact with the department and request and interview.
How will I be notified if I am hired?
Make sure that the contact person that you interview with has a current phone number or email address to contact you. The supervisor that wishes to employ you will contact you once they have completed their interviews.
Once you have been hired, complete the employment application. Your hiring supervisor will need to email Mrs. Karen Roland and request you, the student, by first and last name, ID number, and email address.
Human Resources will initiate the background check process through Certified Background. Certified Background will send an evite to the student's email. The student should promptly complete the evite request.
Human Resources will receive the results of the background check in approximately 3 days, and they will notify Mrs. Roland of the results. Mrs. Roland will notify your supervisor that you, the student, may begin your paperwork for employment.
The supervisor will then direct you to the Office of Student Financial Services (University Center, Room 212) to complete paperwork for payroll (please bring your social security card and valid driver's license) for documentation.
WORK-STUDY PAYROLL INFORMATION
Web time entry time sheets are available online once your paperwork has been completed for hire. The Office of Student Financial Services will provide information on submission.
Receiving a Paycheck
Two options are available for check distribution. Checks may be directly deposited into the student's checking or any bank or credit union savings account located within the Continental United States that is a member of the automated clearinghouse, or students may pick-up their checks in the Payroll Office (151Shelby King Hall) on pay day with a valid photo ID. Work-study students are paid biweekly. Students may pick up paychecks every other Friday (alternating weeks when time sheets are due)or you may choose to do a Direct Deposit Form that must be completed and turned into the Payroll Office.
Late Time Sheet Submission
Work Study students can download a printable time sheet.
GENERAL WORK STUDY GUIDELINES
- Work-Study is a part-time job.
- Workers will be paid for hours actually worked.
- Students will not be paid to study while on the job.
- Fringe benefits such as sick leave, vacation pay, and holidays are not a part the Federal Work-Study Program.
- Students will not be paid for hours worked in excess of the amount approved for. Departments will be required to cover excess hours worked over and above the amount the student has been awarded.
- Students who accept a Federal Work-Study position are expected to work the entire award period, be punctual, and perform efficiently. Students should notify supervisors when illness or unforeseen circumstances prevent attendance.
- Work-Study students must not work over their specified number of hours unless given permission by the Financial Aid Office.
- Students and their supervisors are encouraged to make every attempt to resolve any differences.
- In the event that this cannot be accomplished, students should consult with a Financial Aid Administrator for possible reassignment.
- Student employment is contingent upon satisfactory results of a criminal/sexual offender background check.
The Office of Student Financial Services may terminate a student's employment at any time upon determination that the student is no longer meeting eligibility requirements. Such action most commonly results from the student receiving resources which were not known at the time the award was made; it is therefore important that the student report any subsequent changes in financial resources as they occur.
Remember, work-study assignments are for one year only! Students may be re-hired in subsequent years by re-establishing eligibility.
- America Reads/Counts tutoring is only one option for Federal College Work Study with a 2.5 or higher GPA.
- You are not required to participate in this program and may choose a different assignment.
- You should be comfortable working with elementary aged children.
- You should have very good oral communication skills (good grammar and a clear voice.)
- You will need to be able to work 10 - 20 hours per week (depending on your Financial Aid Award and your class schedule) during normal elementary school hours.
- Interviews will be held in July and August
* A mandatory orientation/training meeting is required for those selected as tutors. For any questions regarding assignments, please contact Dr. Elizabeth Quick at 256.824.2325
- Working through math problems with children.
- Modeling math strategies with children, like counting.
- Using interactive education games that help children improve math fluency.
- Assisting classroom teachers administer math assessments.
- Engaging in other activities that are specifically associated with helping a student improve his/her math skills.
++ Role of the Tutor
- Be a positive role model for children.
- Create an environment of hope and opportunity for the children you work with.
- Build self-esteem and foster independence in children you work with.
- Listen to and read with children
- Involve children in reading, writing, word analysis, and comprehension activities during each session unless you are specifically working on math skills.
- Work 1 on 1 or with small groups on reading and/or math skills; working for at least 30 minutes with each child or group
++ Tutors will be expected to:
- Provide a minimum of one semester of tutoring services at your site; however two semesters are highly encouraged
- Work with Site Leader for placement and work schedule.
- Maintain a high level of integrity and commitment.
- Communicate openly and honestly with Site Leader if you have any problems or concerns.
- Be prompt and professional; dress appropriately; and make efficient use of your time with each child.
- Support the reading and instructional activities of the classroom teacher.
- Follow all school policies and guidelines.
- Notify the classroom teacher via email or phone at least 24 hours in advance if you must miss work (more than three unexcused absences at your site will result in dismissal from the program).
- Attend mandatory intensive training sessions at the beginning of each semester.
- Daily time sheet maintenance, secures supervisor's initials, and turn in by the pay period deadline.
- Meet once a semester with your team leader to discuss you experiences as a tutor
A Message From The Student Employment Staff
The Office of Student Financial Services would like to express our gratitude for your participation in the Federal Work-Study Program. Because of your participation, we are able to employ a talented work force of students each year. These job opportunities allow our students "self-help" financial aid and an opportunity for career, social, personal, and educational development.
The Supervisor's Guide has been created to help you become a better supervisor and to help us better manage the program. We hope that you will take the time to read this guide that has been prepared to better acquaint you with the program requirements.
Hiring Procedures (Updated 2/10/2014)
Student Employment Wage Classification Guidelines
Student Employment Application
Post a Work-study Position
WE'RE HERE TO HELP!
If you have questions about the Federal Work Study program at UAH, email Mrs. Karen Roland or call 256.824.2759.