Veterans Matter at UAHuntsville
WE'RE HERE TO SERVE YOU
Veteran and their families are valued members of the UAHuntsville community. We have established a dedicated staff member to serve the needs of our veterans. You will find the Office of Veterans Affairs located within the Office of Student Financial Services on the second floor of the University Center. This office is the certifying authority for veterans, service members, and their dependents.
GETTING STARTED
OUR ROLE
Our role is to assist veterans in the pursuit of educational, professional, and vocational objectives by certifying enrollment for the U.S. Department of Veterans Affairs (VA), answering general questions about veteran’s benefits, and monitoring student degree plans and academic progress.
Although we work to ensure that VA regulations are satisfied, we have no authority to make judgments regarding VA via WAVE benefit status. The U.S. Department of Veterans Affairs determines the eligibility of individuals for veterans' educational benefits and approves or denies payment of benefits.
Your Federal Veterans Benefits at UAHuntsville
(All applicants except Ch. 31, Vocational Rehabilitation)
Students who receive veterans' educational benefits (except Chapter 31 - Vocational Rehabilitation and Alabama State G.I. Dependents' Scholarship) are required to pay all tuition and billing charges by the payment deadlines applicable to all students. Once certification of enrollment and all subsequent processing has occurred, the federal educational benefits will be sent directly from the government to the student as a monthly stipend (with the exception that Chapter 33 tuition and fee benefits will be sent directly to the school).
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Please note: at present the average time for VA to process an original claim is 12 - 14 weeks; a supplement claim, an average of 10 - 12 weeks. Due to the potential delay in processing benefit claims, recipients are encouraged to apply for federal financial aid and/or the UAHuntsville Tuition Installment Plan.
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Chapter 30, 1606, and 1607 benefit recipients must verify their enrollment with the VA on the last day of each month throughout the term; failure to do so will delay benefits. For monthly verification of enrollment, call 1-877-823-2378 or submit using WAVE online.
STEP 1:
Submit application to the VA at the G.I. Bill website.
To determine which form you should submit (22-1990, 22-1995, 22-5490, or 22-5495), please read the document requirements listed below by chapter. Print an additional copy of your application to submit to our office.
You may apply electronically or print the entire application and mail it to the processing center. For students attending UAHuntsville, the address for the U.S. Department of Veterans Affairs Muskogee Regional Processing Office is:
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Department of Veterans Affairs
VA Regional Office
P.O. Box 8888
Muskogee, OK 74402-8888
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If you have questions regarding your benefits, contact the U.S. Department of Veterans Affairs at 1.888.442.4551.
STEP 2:
Provide a copy of your application from Step 1 and the following required documents, according to your chapter of eligibility, to the UAHuntsville Office of Veterans Affairs:
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Ch. 30, Montgomery G.I. Bill (Active Duty) veterans: If applying for the first time, submit a copy of VA Form 22-1990 and the member-4 copy of DD Form 214. If you have received benefits before, are transferring schools, or changing major, submit VA Form 22-1995. If you are currently on active duty, your Educational Service Officer must also sign your application; it is understood you may not have a DD Form 214.
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Ch. 33, Post-9/11 G.I. Bill: Both new and current students who wish to elect these benefits should submit VA Form 22-1990 at the G.I. Bill website listed above in Step 1, then provide a copy of the application to the UAHuntsville Office of Veterans Affairs to notify us of this election (the VA response letter of eligibility should also be provided, upon receipt). New students should also submit to the office the member-4 copy of DD Form 214.
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Service members interested in transfer of Post-9/11 benefits to dependents should follow view the online application instructions. You must provide copies of the resulting approved 'TEB' document and the student's VA Form 22-1990e to the UAHuntsville Office of Veterans Affairs (the VA response letter of eligibility should also be provided, upon receipt).
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Please Note: As with all current veteran education benefits, Chapter 33 recipients are required to pay all tuition and billing charges by the payment deadlines applicable to all students; any Chapter 33 benefits sent to the school will be applied to the student's account upon receipt, and the school will issue a refund of the balance. As VA response times are typically unpredictable, recipients are encouraged to apply for federal financial aid and/or a tuition installment plan (links above) to ensure payment deadlines are met.
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Ch. 35, Survivors' / Dependents' Educational Assistance Program: If applying for the first time, submit a copy of VA Form 22-5490, birth or marriage certificate confirming relation to veteran, and the veteran's disability rating sheet. If you have received benefits before, are transferring schools, or changing major, submit VA Form 22-5495 instead.
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Ch. 1606, National Guard / Reserves: If applying for the first time, submit a copy of VA Form 22-1990 and DD Form 2384 NOBE (available from your unit commander). If you have received benefits before, are transferring schools, or changing major, submit VA Form 22-1995 instead.
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Ch. 1607, REAP: If applying for the first time, submit a copy of VA Form 22-1990, a copy of your orders, and the member-4 copy of DD Form 214. If you have received benefits before, are transferring schools, or changing major, submit VA Form 22-1995 instead.
The UAHuntsville Office of Veterans Affairs is located at:
UAHuntsville
Student Financial Services - Veterans Affairs
212 University Center
Huntsville, AL 35899
Telephone: 256-824-2758
Fax: 256-824-6212
STEP 3:
As soon as you register for classes, complete the UAHuntsville Veteran Benefits Semester Enrollment Form (aka 'Blue Form'). This notifies our office how many credit hours you wish to be certified. Our office will then certify your enrollment with the VA.
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Note: You will submit a new blue form each semester that you receive benefits.
STEP 4:
Throughout the semester, on the last day of each month, Chapter 30, 1606, and 1607 recipients must verify their continued enrollment with the VA; failure to do so will delay benefits. For monthly verification of enrollment, call 1-877-823-2378 or submit using WAVE online.
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If you do not receive payment within two weeks of verifying attendance, immediately call the VA at 1-888-442-4551.
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To receive payments by Direct Deposit, contact the VA at 1-877-838-2778.
Once enrolled, you must contact our office immediately should any of the following occur:
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You withdraw or do not enroll for a particular term
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Your total number of enrollment hours changes (you add / drop a course)
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You change your major or degree program
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Your benefits expire (you have met the delimiting date)
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You do not wish to be certified for a particular term in which you enroll
The VA requires that students receiving benefits attend class regularly and maintain satisfactory academic progress (SAP), as defined the UAHuntsville Financial Aid Policies Governing Aid. The VA will only pay benefits for courses that are part of your degree or certificate program as outlined in the UAH Catalog, and will not pay benefits to repeat a course in which you have received a passing grade.
Failure to maintain satisfactory academic progress may result in loss / repayment of benefits. The law requires that the VA must collect all benefits paid for a course in which the grade assigned is not used in computing the requirements for graduation (including incomplete grades and withdrawals), unless mitigating circumstances can be demonstrated.
For specific information regarding your veteran benefits, contact the U.S. Department of Veterans Affairs at 1-888-GIBILL-1 (1.888.442.4551).
For additional information regarding Veterans Affairs at UAHuntsville, please contact Crystal Parker by email or call 256.824.2758 in the Office of Student Financial Services.
Instructions for Ch. 31, Vocational Rehabilitation
STEP 1: Contact the local office of Vocational Rehabilitation and Employment Service:
400 Meridian Street, Suite 101
Huntsville, AL 35801
Telephone: 256-518-9122
You will be assigned a counselor who will assist you in completing VA Form 22-1905. This form will be forwarded to our office for certification of enrollment.
STEP 2: As soon as you register for classes, complete the UAHuntsville Veteran Benefits Semester Enrollment Form (aka 'Blue Form'). This notifies our office how many credit hours you wish to be certified. Our office will then certify your enrollment.
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Note: You will submit a new blue form each semester that you receive benefits.
With Chapter 31 Vocational Rehabilitation participation, benefits are typically paid directly to the school. Your program approval and eligibility will be individually managed throughout the semester by your vocational rehabilitation counselor, who may request fulfillment of additional requirements including physical examination or psychological counseling. Each case is treated on an individual basis.
For specific information regarding your veteran benefits, contact the U.S. Department of Veterans Affairs at 1-888-GIBILL-1 (1.888.442.4551).
For additional information regarding Veterans Affairs at UAHuntsville, please contact Crystal Parker by email or call 256.824.2758 in the Office of Student Financial Services.
GI DEPENDENT'S SCHOLARSHIP
The State of Alabama Department of Veterans Affairs offers tuition, fee, and book assistance to eligible children, widows, and spouses of disabled or deceased veterans. In this instance, benefits are paid directly to the school on the student's behalf. The State Department maintains an office in each county to assist in filing your application. Details are available online.
If you are a current participant of the Alabama State G.I. Dependents' program, please contact the Cashier's Office 256.824.6222 to establish your payments.
For specific information regarding your veteran benefits, contact the U.S. Department of Veterans Affairs at 1-888-GIBILL-1 (1.888.442.4551).
For additional information regarding the Alabama G.I. Department Scholarships at UAHuntsville, please contact Patricia Elliott by email or call 256.824.6222 in the Office of Bursar.
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