UAH

Chapter 3

Administrative Organization

UAH is administered by a president, a provost and vice president for academic affairs, and four other vice presidents heading the administrative units of research, student affairs, finance and administration, and university advancement. The administrative structure is displayed on the chart below. Details concerning administration under the provost are given in Chapter 4 and that for the senior vice president for research in Chapter 5.

3.1 President

3.2 Provost and Vice President for Academic Affairs

3.3 Vice President for Research

3.4 Vice President for Student Affairs

3.4.1 Intercollegiate Athletics

3.4.2 Career Services

3.4.3 Student Development Services

3.4.4 The University Center

3.4.5 Counseling Center and Disability Support Services

3.5 Vice President for Finance and Administration

3.5.1 Facilities and Operations

3.5.2 University Housing

3.5.3 Computer and Network Services

3.5.4 Human Resources

3.5.5 Business Services

3.5.6 Finance and Budgets

3.6 Vice President for University Advancement

3.6.1 Development

3.6.2 Alumni Affairs

3.6.3 University Relations


3.1 President

The president is the chief executive officer of the university. He or she has full authority to administer campus affairs and to formulate regulations and orders in accord with the policies of the Board of Trustees and the chancellor. The president has primary responsibility for all the factors that contribute to the quality of academic (teaching, research, and public service) and support programs of the campus. He or she also has responsibility for the general supervision of all relationships between students and the various levels of campus administration; financial management of the campus including creation of a balanced annual budget; personnel administration, including employment and termination, wage determination, and conditions of employment on the campus; and many other matters involving the physical plant, fundraising, intercollegiate athletics, and other university operations. In carrying out these duties, the president relies upon various administrative officers and faculty bodies to recommend policies and procedures. However, the president retains the authority to administer the university in accordance with provisions of applicable state law and Board of Trustees policy. The president normally holds a tenured professorship in an academic department.

3.2 Provost and Vice President for Academic Affairs

The provost is the chief academic officer and second-ranking officer of the university. Through delegation from the president, the provost provides leadership and coordination in the support and development of the academic and instructional efforts of the university. Major functions of the provost include providing leadership to the deans, department chairs, faculty, and staff in the development, operation, and improvement of academic and research programs, including requirements for operating expenses, equipment, staff, and plant; development and recommendation to the president of budgets for the academic divisions, departments, and academic support areas; coordination of all instructional and degree-granting activities in undergraduate, graduate, and professional disciplines and fields within the university and with the system vice chancellor for academic affairs and the Alabama Commission on Higher Education; delegated authority from the president for approval, or in concert with the president, of appointments, promotions, tenure awards, sabbaticals, and terms of employment of faculty and staff within all academic units; and review and approval of consulting contracts or other outside employment of faculty, as well as faculty leaves and faculty exchanges. Staff officers, designated as associate or assistant provost and associate or assistant vice president for academic affairs, assist the provost with planning, budgets, personnel matters, program administration, new program development, program evaluation, and supervision of support functions. The provost holds a tenured professorship in an academic department.

3.3 Vice President for Research

The vice president for research is the chief research officer of the university, and, under supervision by the president, provides overall executive leadership and coordination in the support and development of research in the academic departments and research units of the university. The vice president for research is responsible for oversight of all sponsored programs in the university and for the management of resources and services required for the research operations. The vice president coordinates the development of research programs with the provost and with deans, department chairs, and faculty. The vice president for research holds a tenured professorship in an academic department.

3.4 Vice President for Student Affairs

The Office of Student Affairs seeks to foster the personal development of students and provides various services to achieve this goal. The vice president for student affairs is responsible for planning, management, and evaluation of student affairs. The vice president reports to the president and participates in institution-wide management processes. The vice president oversees the university's commencement ceremony, administers the Code of Student Conduct, administers the services available for handicapped and learning-disabled students, and, as the student equal educational opportunity officer, oversees and coordinates the university's compliance with federal nondiscrimination laws in student programs. Policies, practices, and procedures of the Office of Student Affairs are compiled in the Student Handbook. Divisions within student affairs include intercollegiate athletics, career services, student development services, and the University Center. A chart showing the organization is displayed below.

3.4.1 Intercollegiate Athletics

The director of intercollegiate athletics is responsible for planning, management, administration, and fund-raising for intercollegiate, club, and intramural sports programs and for athletic support groups. The director is responsible for compliance with NCAA regulations and serves as the university representative to the athletic booster associations. The director is also responsible for the management of Spragins Hall.

3.4.2 Career Services

The director of career services is responsible for developing, administering, coordinating, and managing career-planning services, off-campus student non-professional employment referral, and professional employment referral for undergraduates, graduating students, and alumni. The director is responsible for budget, staffing, policies and procedures, strategic planning, and establishment of developmental programs and special career day events.

3.4.3 Student Development Services

The director of student development services is responsible for providing support services to students to facilitate the social, emotional, and academic adjustment of new students to the university. The director provides programs to enhance the personal growth and development of students; makes available and encourages student utilization of resources that foster maximum college success; provides certain health-care services and education; and assesses the educational and developmental needs of various subsets of the student body, responding with appropriate programming.

3.4.4 The University Center

The director of the University Center is responsible for the overall management of the University Center, including food service, vending, and bookstore operations. The director also oversees the scheduling of student activities, programming, and the delivery of social, cultural, and information services to the student body.

3.4.5 Counseling Center and Disability Support Services

The Counseling Center provides services designed to assist students in their academic, personal, and social development. Short-term therapy and psychoeducational workshops are provided free of charge to all currently enrolled students. Disability Support Services provides accommodations and services to students with disabilities to give them an equal opportunity to succeed in their academic pursuits.

3.5 Vice President for Finance and Administration

The vice president for finance and administration has responsibility for the following areas: finance and budgets, information services, human resources, business services, facilities and operations, public safety, The Bevill Center, and university housing. A chart showing reporting lines appears below. The vice president serves as chief financial officer and is a member of the Board of Trustees Investment Committee.

3.5.1 Facilities and Operations

This unit contributes to the university's mission by helping to plan, create, and maintain a safe physical environment that is conducive to learning, teaching, research, and employment. The major components of the department are: administration, stockroom, custodial services, public safety, maintenance, and ground management.

3.5.2 University Housing

The Office of University Housing administers and operates all UAH-owned student and faculty/staff housing. Facilities include the Central Campus Residence Hall and the Southeast Campus Housing on South Loop Road. The housing staff offer a full component of educational programs and activities. A number of houses in the Sanderson Subdivision between South Loop Road and Madison Hall are available for rent to faculty and staff.

3.5.3 Computer and Network Services

Computer and Network Services provides computational technology to all university units. The primary goal of Computer and Network Services is to meet the computing and networking needs of the faculty, students, staff, departments, and external/commercial customers.

3.5.4 Human Resources

The Office of Human Resources develops and delivers programs in human resource services, employment and compliance, benefits and employee relations, and systems and records. The office has primary emphasis on the effective management, motivation, and utilization of people.

3.5.5 Business Services

Business Services is responsible for providing centralized procurement and communication services to the university community. These activities must be accomplished in conformity with federal, state, and university purchasing codes, statutes, and policies. The department includes the units of purchasing services, central receiving and inventory, mail services, telephone services, and printing services.

3.5.6 Finance and Budgets

The Office of Finance and Budgets has primary responsibility for establishing and maintaining internal controls that provide for safeguarding university assets, insuring the accuracy and reliability of all financial data, and providing reports for each department and/or project in accordance with state and federal policies, procedures and/or regulations. This office is responsible for the planning, development, and implementation of the budget process for operating budgets, mid-year updates, and legislative requests. The units included in this division are accounting and financial reporting, budgets and financial services, and institutional research.

3.6 Vice President for University Advancement

The vice president for university advancement is responsible for all aspects of fund raising, including endowment, annual giving, and corporate and major gifts. The vice president provides leadership for planning, administration, and implementation of programs relating to development, public relations, alumni affairs, publications, and special events. The vice president works closely with the members of the UAH Foundation to advance the University's interests. Units reporting to the office of the vice president for university advancement include development, alumni affairs, university relations, and special events. A chart displaying reporting channels follows.

3.6.1 Development

This unit is responsible for raising contributions to support special projects, student scholarships, and capital investments. Staff support and maintenance of donor/gift records, according to IRS and university policy, is provided for the UAH Foundation. The office assists with fund raising and cultivates prospects by encouraging them to develop long-term relationships with UAH.

3.6.2 Alumni Affairs

Alumni Affairs maintains contact with alumni through special events, correspondence, and other opportunities. The office coordinates events with UAH and the Alumni Association while providing staff support and assistance for all university projects involving alumni.

3.6.3 University Relations

University Relations oversees public relations, publications, and photography. The office provides design consultation and assistance to all areas of the university, including support for fund-raising efforts and communications to potential, admitted, and enrolled students. The division enables local, regional, and national media to recognize and promote faculty excellence in teaching, research, and service. University Relations cultivates constituency support through the media and publications and provides the university community with advertising and electronic media support.