Refund Appeal Request A request for a refund of tuition and fees after the posted deadlines must be initiated in the Dean of Students Office, Charger Union 223. The request form should be completed, printed and submitted along with the required documentation to the Dean of Students Office. Refunds are for the current term only and will only be considered under extraordinary circumstances. Students must withdraw from the class for which the refund is being requested. Students should consult with Student Financial Services regarding how a refund may impact their current financial aid status prior to requesting a refund. Requests will be processed within 2 weeks. Retroactive Withdrawal Request A request for a retroactive withdrawal can be made within two years of the current term and no request for a retroactive withdrawal will be considered until after final grades have been posted. A retroactive withdrawal is granted only under exceptional circumstances, such as the death of an immediate family member or severe medical crisis. The request form should be completed, printed and submitted along with the required documentation to the Dean of Students Office, Charger Union 223. If a retroactive withdrawal is granted, all grades for all courses in the selected term will be changed to "W". Students should be aware that retroactive withdrawals may have an impact on their financial aid and timely completion of their degrees. Requests will be processed within 2 weeks. Students of Concern Referral Form Referrals regarding students of concern can be made to the Dean of Students office using the attached form. The form can be dropped off in the Dean of Student's office, Charger Union 223 or emailed to the Dean of Students, Dr. Regina Hyatt, at firstname.lastname@example.org. Referrals of students of concern can be made : If your efforts to manage a significant classroom behavioral issue have not resolved the problem. If you are concerned about the welfare of a student, yourself, and / or other students. If a student asks for help in dealing with personal issues that are outside your role as a faculty or staff member. If you have referred the student for assistance in the past and there seems to be no improvement or things seem to be worsening. Absence Letters A request for a letter from the Dean of Students documenting a class absence can be made by submitting the Absence Request Form along with appropriate documentation to the Dean of Students office,Charger Union 223. Please note this request does not imply that the absence will be excused by your faculty member. Please talk with your faculty member directly about your absence. Absence request letters should only be requested in extenuating circumstances such as illness or death of a family member. Students are responsible for working with their faculty members to make up any work that may have been missed. Student Code of Conduct Incident Report Form This form is used by faculty, staff, or students to submit a referral for alleged misconduct by a student related to the UAH Student Code of Conduct. Please note, the accused student will receive a copy of the complaint as part of the process to resolve the matter. Should you wish to make an anonymous report pertaining to sexual violence, discrimination, harassment, or hazing, please contact the UAH Hotline at 256-824-STOP (7867).