The Assistant Vice President of Finance & Business Services has been vested with the sole authority to obligate University funds to outside vendors and has been delegated the responsibility for administration of policies. No individual has the authority to enter into purchase contracts or in any way obligate the University unless authorized by Procurement Services. The University's policy is: "The University will assume no obligation except on a previously issued and duly authorized Purchase Order." An individual who obligates the University without authorization may be held personally responsible for the obligation.
Firms ordinarily conducting business with the University are made aware of this policy and are advised that all purchases chargeable to the University must be covered by an official University Purchase Order.
The following statement is applicable to all Purchase Orders and Limited Purchase Orders:
Certification Pursuant To Act No. 2006-557
Alabama Law (Section 41-4-116, Code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. By accepting this Purchase Order, the vendor is hereby certifying that they are in full compliance with Act No. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false.
Business Services obtains insurance coverage for the University. Among the policies administered by Business Services are Fire and Extended Coverage, which insures all University-owned buildings and contents, and Fleet Liability Coverage, which insures all University-owned vehicles against liability. This liability coverage extends to personal and rental vehicles when driven by University employees on official business. However, when driving a personal vehicle on University business, the driver's insurance would be considered primary and the University's fleet liability coverage secondary.
For insurance questions, call 256-824-6485
Motor Pool: University employees may use University-owned vehicles for local and out-or-state travel when on official business. These vehicles are available through the UAH Motor Pool, administered by Facilities and Operations according to established institutional policies.
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