Goods or services can be purchased in several ways as briefly explained below.  Contact Procurement Services for further information.

• Purchases under $1999.99 - Procurement Card (P-Card) Program
  The University of Alabama in Huntsville (UAHuntsville) Procurement Card (P-Card) Program is designed to allow the Cardholder to handle authorized purchases up to $1,999.99 per single transaction including freight without delays or paperwork that can accompany larger transactions.

• Blanket Purchase Orders
  If a department needs to obtain a number of miscellaneous, non-equipment items from the same vendor over an extended period, the department may initiate a Blanket Purchase Order.  The department may also use Blanket Purchase Orders to encumber funds against contracts or purchase agreements.  The period of encumbrance cannot extend beyond the current fiscal year nor can it exceed competitive bid requirements for the University community.  Memorandum Receiving Reports must be completed after each purchase.

• Requisitions
  To procure goods and/or services not falling into any of the above categories, submit an Electronic Requisition in the Banner System.  When completing the Requisition, describe the goods and/or services completely.  Submit all applicable supporting documentation (e.g., copy of contract, travel authorization form, order form).  Depending on the item and the dollar value, Requisitions are processed into Purchase Orders in three to seven days.

• Issuing a Purchase Order
  The following chart explains bid quotation requirements and processing time after approval of the Requisition, based on the cost of the items.
   
        Cost                              Bid Quotation                          Processing Time  
       Under $7,500                Procurement receives                     1-3 days
                                            informal quotations   
       $7,500 and over            Procurement receives                     2-3 weeks
                                            formal bids