• Vehicle Safety Management Program (VSMP) Document
• Motor Pool
• Fuel Management
• Facilities & Operations Home Page

Vehicle Safety Management Program:
The Vehicle Safety management Program is intended to foster a proactive approach to safe driving practices, thereby promoting the safety of University employees and the general public and reducing the number of vehicle accidents.  Specifically, Fleet Services provides support in several ways:

• Fleet Services inspects, maintains, and repairs University-owned vehicles and removes from service any vehicle not in compliance with University safety standards.  They assure that repairs made by vendors meet the safety standards.
• Fleet Services ensures that an accurate vehicle maintenance record is made and retained for each University-owned vehicle.
• Fleet Services processes newly acquired vehicles, ensuring that proper documentation and licensure is made and that their condition is in compliance with University vehicle safety standards.  They ensure that ownership and insurance information and safety equipment are placed in the vehicles.
• Fleet Services performs a safety inspection and title examination for any used vehicle projected for purchase by the University or any vehicle slated to be donated to the University.
• Fleet Services annually processes Motor Vehicle Record Request/Release Forms for regular drivers by sending such forms to the insurance company and maintaining records of the request and insurance company's response.
• Fleet Services maintains records of any accidents of University-owned vehicles and assist the driver in obtaining police reports and filing SR13 and insurance claim forms.
• Fleet Services notifies the Office of Counsel and UAH insurance carrier of any accident.
• Fleet Services coordinates repairs to, and/or disposition of, University vehicles involved in accidents.

Motor Pool:
The Motor Pool is a fleet of cars, minivans, and 15-passenger vans that can be utilized by campus personnel for University business trips or for transporting groups of students, employees, or visitors.  a highly competitive rental rate is offered so that University departments and units can make use of these vehicles rather than a local rental agency.  These vehicles receive routine service.  In addition, a safety inspection is performed upon the return of each vehicle along with its being washed and cleaned.  Reservations can be made by contacting the Fleet Services coordinator at 824-6482 and by completing a Motor Pool Checkout Form, available from the Copy Center in Business Services.  

Keys are available for pick-up at the Physical Plant Building, room 124, form 7:00 A.M. to 5:00 P.M. on Friday.  Upon completion of travel, they are returned to the same location or may be placed in the key drop box located at the south entrance of the Physical Plant Building.  Other fleet vehicles maintained by the Motor Pool include maintenance and police vehicles and all grounds equipment.

Fuel Management:
To facilitate the refueling of the vehicles operated by various departments of the University, Fleet Services makes available two fuel pumps, one for unleaded fuel and one for diesel.  The two pumps are located at the rear of the Physical Plant Building.  All vehicles are assigned and issued a gas key which must be inserted into the computerized pumps and used in conjunction with an employee identification number.  The department reimburses Fleet Services for any fuel used monthly.  any department that wishes to utilize the fuel management system can do so by contacting the coordinator for Fleet Services.

Administration

Custodial

Environmental Health & Safety

Grounds

Maintenance

Fleet Services

Safety Office/Police

Stockroom

Work Order Request Form

	mailto: Dan Tennyson	Last Updated: Jan. 02, 2006