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Fleet Services is proud to provide support to
University personnel in the following areas:
Vehicle Safety Management Program:
The
Vehicle Safety Management Program is intended to foster a proactive approach to safe driving
practices, thereby promoting the safety of University employees and the general public and
reducing the number of vehicle accidents. Specifically, Fleet Services provides support in
several ways:
- Inspects, maintains, and repairs University-owned vehicles and removes
from service any vehicle not in compliance with University safety standards. They assure that
repairs made by vendors meet the safety standards.
- Ensures that an accurate vehicle maintenance record is made and retained
for each University-owned vehicle.
- Processes newly acquired vehicles, ensuring that proper documentation and
licensure is made and that their condition is in compliance with University vehicle safety
standards. They ensure that ownership and insurance information and safety equipment are
placed in the vehicles.
- Performs a safety inspection and title examination for any used vehicle
projected for purchase by the University or any vehicle slated to be donated to the University.
- Annually processes Motor Vehicle Record Request/Release Forms for regular
drivers by sending such forms to the insurance company and maintaining records of the request
and insurance company's response.
- Maintains records of any accidents of University-owned vehicles and
assist the driver in obtaining police reports and filing SR13 and insurance claim forms.
- Notifies the Office of Counsel and UAH insurance carrier of any
accident.
- Coordinates repairs to, and/or disposition of, University vehicles
involved in accidents.
Motor Pool:
The Motor Pool is a fleet of cars, minivans, and 15-passenger vans** that can be utilized by campus
personnel for University business trips or for transporting groups of students, employees, or
visitors. a highly competitive rental rate is offered so that University departments and units can
make use of these vehicles rather than a local rental agency. These vehicles receive routine
service. In addition, a safety inspection is performed upon the return of each vehicle along with
its being washed and cleaned. Reservations can be made by contacting the Fleet Services coordinator at
824-6482 and by completing a
Motor Pool Checkout Form.
**Note: For safety reasons, 15 passenger
vans are restricted to local (Madison County) use
only. Any exceptions to this restriction must
be approved by
Vicki Fowlkes,
Director of Plant Systems.
Keys are available for pick up at the Physical Plant Building, room 124, from 7:00
a.m. to 5:00 p.m. Monday through Friday. Upon
completion of travel, keys should be returned to the same location or may be placed in the key
drop box located at the south entrance of the Physical Plant Building.
Other fleet vehicles
maintained by the Motor Pool include maintenance and police vehicles and all grounds equipment.
Fuel Management:
To facilitate the refueling of the vehicles operated by various departments of the University, Fleet
Services makes available two fuel pumps, one for unleaded fuel and one for diesel. The two pumps are
located at the rear of the Physical Plant Building. All vehicles are assigned and issued a gas key which
must be inserted into the computerized pumps and used in conjunction with an employee identification
number. The department reimburses Fleet Services for any fuel used monthly.
Any department wishing to utilize the fuel management system may do so by contacting Fleet Services.
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