A student is permitted a maximum of one semester from the date a grade is assigned to request a change of course grade. Grades submitted to the Office of Student Records can be changed only by submission by the instructor of a Change of Grade form containing a written explanation of the error. The Change of Grade form must be approved by the department chair and the dean of the college concerned and received in the Office of Student Records no later than two semesters from the date the original grade was assigned.